Coordinator, University Program Board

Working Title: Coordinator, University Program Board

State Role Title: Public Relations and Marketing Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

College/Division: Student Life and Involvement

Department: 300194 - Student Activities and Involvement

Pay Rate: Pay Range

Specify Range or Amount: $44,000-$47,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 05/15/2024

About JMU:

Mission
We are a community committed to preparing students to be educated and enlightened citizens who lead productive and meaningful lives.

Vision
To be the national model for the engaged university: engaged with ideas and the world.

Who We Are
Located in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty.

JMU offers thriving programs in the liberal arts, science and technology, and professional disciplines at the undergraduate, master’s and doctoral levels. The university is committed to expanding diversity, fostering equity and inclusion, and supporting superlative teaching and scholarship. JMU has achieved national recognition for the high quality of its academic programs, focus on maintaining strong student/faculty interaction, and innovative faculty research.

General Information:

Student Leadership and Involvement in Student Life at James Madison University is currently seeking applicants for the Coordinator for the University Program Board, to provide oversight and supervision to University Program Board executive members in developing, implementing, and assessing campus wide programming.

The Division of Student Affairs includes University Career Center, Center for Multicultural Student Services, Community Engagement and Volunteer Center, Counseling Center, Dean of Students, Disability Services, Student Accountability & Restorative Practices, Sexual Orientation, Gender Identity & Expression, Orientation & Transition, Residence Life, Student Life, University Health Center, University Recreation, and Health Promotion. The division is an integral part of the campus community and works collaboratively with the other divisions of the university in supporting the mission, vision, and values of the university. Successful candidates will embody the values of Student Affairs at James Madison University and will infuse these values in their day-to-day practice.

Student Affairs Values
Focusing on Students
Leading Courageously
Transcending Boundaries
Creating Belonging
Embracing Innovation and Change
Honoring and Valuing Our Staff
Advancing Diversity, Equity, and Inclusion

Duties and Responsibilities:

Employee Supervision: Supervise the Graduate Assistant for the University Program Board. Provide training, leadership, mentoring and evaluation. Supervise, advise, train and evaluate the undergraduate stipend students that comprise the University Program Board Executive Board. Provide clear expectations, timely and constructive feedback, appropriate professional development, and effective management of performance issues if and when they occur. Submit and maintain administrative, personnel, and payroll documentation as applicable. Foster a comfortable work environment, a culture of personal and professional excellence, and working relationships based on inclusiveness and mutual respect. Initiate student development efforts in line with the goals of Student Affairs, Student Life and Student Leadership and Involvement.

University Program Board: Advise the University Program Board in carrying out their role as the primary programming organization on campus. Guide the University Program Board in providing a rich blend of movies, concerts, small- and large-scale events that build community, appeal to a broad range of students, and foster an inclusive campus environment. Directly oversee major events such as Concerts, Late Night Breakfast, etc. Lead the development, management, and reconciliation of the UPB budget.

Student Leadership and Involvement Programming (SLI): Develop programming that will satisfy administrative and student needs, primarily working with efforts put forth by the University Program Board and SLI. Contribute to the planning and implementation of staff driven programming. Contribute to the development and implementation of campus programs that address the evolving needs and wants of students.

Contract Management: Supervise and direct the negotiation of all artist and skilled service contracts associated with UPB events and those of other organizations, offices, and departments as applicable. Stay abreast of legal terminology, state and university contract policies, and trends within the entertainment industry. Ensure contracts are in compliance with university and state policies and guidelines, conferring with Procurement and/or legal counsel as necessary.

Assessment: Work with Assistant and Associate Director to develop and implement ongoing assessment efforts with the expressed purpose of measuring attainment of objectives and program improvement. Assessment results should inform resource allocation, program improvement, and marketing processes.

Marketing: Advise the UPB Executive Board on marketing efforts. Maintain the UPB websites and utilize website usage analytics and other inputs in adapting website design, marketing efforts, and information dissemination. Use all appropriate mediums to effectively market other SLI events not under the direct responsibility of UPB.

Budget Management: Oversee creation, management and maintenance of the largest student organization budget allocated by the Student Government Association. Effectively manage the UPB budget as approved, ensure appropriate and effective use of available resources, and assist in the annual budget development process.

Collaboration: Proactively develop and maintain collaborative relationships with other university stakeholders where such relationships would promote efficiency and/or effectiveness of the Student Life mission, vision, and values.

Committee Work: Serve on department and university committees as assigned. Actively participate in accomplishing established goals and objectives.

Professional Development: Accomplish a minimum of 20 hours of professional development, attend Student Life professional development training, participate in staff retreats and other job-related training specific to SLI. Effectively utilize conferences and other professional development opportunities as tools for staying current in the field of campus event programming.

Other Duties as Assigned

Qualifications:

Required:
-Demonstrated previous professional experience in a higher education/college student affairs leadership programming setting, or similar environment
-A record of commitment to inclusiveness
-Commitment to student development and a student-learning environment
-A record of collaboration across functional work areas
-Excellent interpersonal and communication skills
-Experience developing rapport in one-on-one relationships

Additional Considerations:
-Skilled in advising and supporting students in the development of their programming skills
-Knowledgeable in basic marketing skills, social media platforms, recruitment techniques, and supervisory skills
-Knowledgeable in multiple programming models
-Be current on trends in higher education
-Knowledgeable in Microsoft Office software (specifically Word, PowerPoint, Excel, Teams)

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Additional Posting Information:

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.