Director of Gift Documentation

Reporting to the Senior Director of Donor Relations and Prospect Development, the Director of Gift Documentation acts as the university’s central resource for donor gift documentation and collaborates closely with gift officers, Advancement Services, University counsel, Virginia Tech Foundation counsel, and financial offices to facilitate the documentation, creation of, and management of endowments, current-use funds, and related amendments. The Director is responsible for understanding and adhering to policy while making recommendations for policy updates, as needed. In addition, the Director will ensure alignment with legal and operational guidelines. This position will work to streamline processes, provide individual and group trainings, create and maintain resource materials, and create executive briefings in support of gift documentation workflows. This role requires a balance between personalized donor interactions, strong collaboration skills, and meticulous process management to ensure both a positive donor experience while ensuring a lasting institutional legacy. The Director will play a pivotal role in donor engagement, crafting timely documentation that honors both donor intent and Virginia Tech’s strategic vision.

• Master’s degree or Bachelor’s degree with extensive experience in compliance, strategic communications, writing, editing, or donor relations.
• Ability to interact and build positive relationships with internal and external constituents
• Strong analytical skills and ability to solve problems.
• Demonstrated experience drafting, editing, and reviewing formal documents, preferably legal or financial in nature.
• Proficiency using Microsoft Word (including advanced formatting and merges), Excel (sorting, data comparison), and PowerPoint.
• Proven success interpreting and applying policies or legal guidance in a compliance-oriented environment.
• Documented ability to manage complex projects in a fast-paced organization with multiple stakeholder and to communicate complex information in a clear and concise manner.
• Experience managing sensitive and confidential donor or financial information with discretion.

• Familiarity with legal agreements and higher education gift documentation.
• Working knowledge of IRS regulations related to charitable giving, and CASE.
• Demonstrated experience using fundraising CRM software (e.g., Blackbaud or similar platforms).

Exempt: Not eligible for overtime

Regular

$75,000 to $85,000

40+ hours per week

July 25, 2025

Unable to sponsor work visas.

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.