Deputy Clerk - Montgomery GDC

Title: Deputy Clerk - Montgomery GDC

State Role Title: Deputy Clerk

Hiring Range: $40,042

Pay Band: UG

Agency: Supreme Court

Location: CSU 27 -Montgomery Co.

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

Job Duties: This Deputy Clerk (Grade 8) position is assigned docketing and operational responsibilities in a high-volume office with frequent, critical deadlines. This position must ensure court instructions are executed correctly and legal papers are prepared with accuracy and in accordance with appropriate policies. In addition, this Deputy Clerk will also be responsible for assisting Judges, Attorneys, and all parties in a case both on the phone and in person with tact and courtesy. Assumes additional responsibilities other than those primarily assigned to the position as required by management. Other duties are assigned based on the court’s requirements.

Essential Duties & Responsibility: Duties include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence and filing court documents, daily docket preparation, and sitting as a courtroom clerk. Additional responsibilities include answering phones, assisting customers at the counter, accessing fines and costs, collecting fines and costs, scanning, and processing mail/correspondence. Must be able to multitask and assume additional responsibilities as assigned by management.

Minimum Qualifications

High school diploma or equivalent required. Must be detail-oriented, data-entry experience, organized, and able to multitask. Excellent customer service skills, written and verbal communication skills, and advanced knowledge of office automation systems and computer software required.

Additional Considerations

Court experience and experience handling money are preferred.

Physical Demands: While performing the duties of the job, the employee is frequently required to lift/carry 10+ pounds; visual acuity, speech and hearing, and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment, walking, sitting, standing, reaching, twisting and kneeling to perform the essential functions.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Charlisa Clarke

Phone: No Calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.