Deputy Clerk – Records Clerk - Fairfax JDR

Title: Deputy Clerk – Records Clerk - Fairfax JDR

State Role Title: Deputy Clerk

Hiring Range: $48,207 + 15% County Stipend

Pay Band: UG

Agency: Supreme Court

Location: Fairfax County J&DR Court

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

Job Summary – The Juvenile Court Records Clerk is responsible for maintaining accurate and up-to-date records of all court proceedings and related documents within the juvenile justice system. This position requires exceptional organizational and administrative skills, as well as the ability to handle sensitive and confidential information with the utmost care. The Juvenile Court Records Clerk plays a crucial role in ensuring the efficiency and effectiveness of the court system, supporting the overall mission of promoting justice and rehabilitation for youth offenders.

Essential Duties & Responsibilities –

Create and maintain a systematic filing system for court documents, including case files, motions, orders, and other relevant records. Accurately enter and update case information in the court's electronic database or case management system. Assist judges, attorneys, and other court personnel in locating and retrieving necessary documents and files. Review submitted documents for completeness, accuracy, and compliance with court rules and procedures. Prepare and distribute court calendars and docket sheets, ensuring accurate scheduling and record-keeping. Provide general administrative support to the court, such as answering phone calls, responding to inquiries, and directing visitors. Maintain confidentiality and adhere to strict ethical standards when handling sensitive and confidential information.

This job description outlines the general duties and responsibilities associated with the Juvenile Court Records Clerk position. It may be subject to change based on the needs of the court and the evolving nature of the role.

Minimum Qualifications

High School diploma or equivalent required. Most competitive applicants will have considerable court, business, records or office-related experience. Applicants should be highly organized and possess significant knowledge, skills, and abilities in critical thinking, problem solving, performance management, time management, and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required.

Additional Considerations

Civil or Criminal court experience and experience handling money preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Val Moriconi

Phone: No Calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.