The Virginia School for the Deaf and the Blind (VSDB) is located in the historic, vibrant city of Staunton, Virginia. VSDB provides superior education for students who are deaf/hard of hearing, blind/vision impaired, deafblind, and deaf or blind with other disabilities.
VSDB offers PreK-12 education with both residential and day student options.
VSDB believes that disabilities are challenges not barriers and supports each student in their goal to be independent and to reach their highest academic potential!
VSDB prepares students for life!
About this position
The Virginia School for the Deaf and the Blind is seeking a Director of Financial Operations.
This is a 12-month, classified position with state benefits, including health insurance, retirement, life insurance, and disability coverage.
The VSDB offers: • Great comprehensive benefit package • $3,500 Sign on Bonus • Supportive and positive team setting • Low-cost medical, dental, and vision insurance • Free Life insurance • School-Residential partnership that supports a 24/7 learning environment
Job Duties
Serves as the agency's top advisor on management of financial matters, requiring sound judgment and informed, independent decision-making. Actively participate as a member of the VSDB leadership team
Provide effective leadership for the Finance Department and agency-wide finance efforts.
Provide effective leadership for food and dietary management.
Oversees Capital Outlay Budget
Performs or supervises all accounting functions.
Serves on the VSDB Foundation Board and maintains the financial information.
Serves on the Bass Endowment Fund Board.
Develops policy related to areas of responsible and advises all stakeholders on all matters related to policy.
Submit and distribute monthly, annual, and periodic reports. Provides expectations that are clear, well communicated, and relate to the goals and objectives of the department.
Provides staff with frequent, constructive feedback, including interim evaluations as appropriate.
Ensures staff have the necessary knowledge, skills, and abilities to accomplish goals.
Maintains consistent compliance with the requirements of the performance planning and evaluation system are met, and evaluations are completed by established deadlines with proper documentation.
Provides effective leadership for agency financial management team which includes the Accounting Supervisor, Payroll Technician, Accounts Payable Technician, Procurement Office, and Cashier/Reimbursement Clerk.
Maintains compliance with agency policies and procedures, state and federal codes and laws, and safety rules and regulations.
Assures functional knowledge of financial management in all areas including records management, payroll processing, leave accounting, grants and contracts, accounts payable, inventory, assets management, accounts receivable and procurement. Provides effective leadership for food/dietary department.
Oversees the School Nutrition Program and completes the monthly, semi-annual and annual financial reporting.
Assures compliance with state and federal regulations.
Completes the Capital budget annual spending report and the maintenance reserve spending report.
Maintains construction in progress balances and records capital fixed assets and construction in progress expenses in the Commonwealth’s Fixed Asset program (FAACS).
Runs reports for monthly Virginia Public Building Authority (VPBA) bond reimbursements on capital projects monthly. Reviews the reimbursements and submits to the Treasury Department.
Complete the annual draw down schedule for VPBA funded capital projects.
Performs or supervises all accounting functions including maintaining complete accounting records for all fund accounts, including general, federal, special, and student funds.
Audits vouchers for coding accuracy prior to posting and verifies deposits.
Prepares journal entries and vouchers as needed in accordance with state policies and procedures and generally accepted accounting principles.
Analyzes all financial information and submits reports for dissemination to various governmental agencies including year-end financial statements, strategic plan, decision packages, budget adjustments, annual SWAM Plan, ESEA grants, and all IDEA special education grants.
Submit reports for the Monthly Management Report to Superintendent.
Oversees and assists with the Facility Use software program and requests.
Maintains Federal grant balances. Completes and uploads grant applications, makes budget changes as necessary and approves reimbursements in OMEGA.
Completes the quarterly Medicaid Administrative Claim and the annual Medicaid Cost Report.
Completes monthly credit card reconciliation.
Approve leave sheets and timecards/leave sheets for approximately 80 employees each week in Cardinal HCM system.
Maintain and update vehicle values annually or as needed in Treasury’s auto program. Prepares agency budget; administers department budget in accordance with agency guidelines, procedures and timelines.
Communicates the agency's financial status to the Board of Visitors, superintendent, department heads and other appropriate personnel.
Approves payroll and leave requests in accordance with agency guidelines and timelines, ensures accuracy of information submitted.
Approves and monitors expenditures from all funds and purchase requests.
Ensures compliance with Virginia laws and procedures for financial management in all areas including records management, payroll processing, leave accounting, assets management, accounts receivable and procurement.
Computes all financial data and develops documents for submission for biennial capital and operating budgets.
Compiles and submits monthly, quarterly, and annual financial statements and other reports as required.
Monitors policy implementation of policies related to areas of responsibility; recommends revisions and/or additions to policies for areas of responsibility.
Assists in development of annual reports and plans, maintains accurate, complete and clear records.
Serves as liaison with appropriate state personnel and agencies for areas related to areas of responsibility.
Serves on the VSDB Foundation Board and maintain financial information.
Serves on the Bass Endowment Fund Board and maintain financial information.
Completes/attends all required/scheduled training according to stated due dates or as scheduled in accordance with the directives of the Department Head and/or direct supervisor.
Completes Conflict of Interest training and files Statement of Economic Interests financial disclosure as required by the Department of Legislative Services.
Minimum Qualifications
Advanced competencies of Generally Accepted Accounting Principles (GAAP), budget management, capital outlay, construction project management; facility maintenance administration and procurement.
Demonstrated competencies of computer software applications packages for developing documents and reports.
Demonstrated ability to effectively supervise support staff and resolve employee relations issues.
Experience working directly with local, state and federal level authorities in areas including financial accountability and operations issues.
Demonstrated ability to interpret Commonwealth and agency policies and procedures related to appropriations, financial management, procurement, facilities management and construction.
Management level experience related to financial, or operations management is required.
Proficiency level of “Novice” in American Sign Language as measured by the Sign Communication Proficiency Interview or agreement to acquire the specified level within three years.
Additional Considerations
VA Contracting Officer (VCO) preferred.
Prefer experience with automated accounting/budget preparation/procurement/payroll systems used in the Commonwealth of Virginia.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
For full consideration, please submit college transcripts with application materials. You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. If selected as a finalist with VSDB, candidates can expect the following:
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); the Department of Social Service’s Child Abuse and Neglect Central Registry check; verification of education (relevant to employment); and other checks based on the position.
Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
VSDB is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VSDB values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.
Contact Information
Name: Human Resources
Phone:
Email: jody.beelendorf@vsdbs.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patie...
Mission or Goal of Unit: Virginia Commonwealth University Medical Center (VCUMC) Pediatric Emergency Department is the region’s only Level I American College of Surgeons Verified Adult and Pediatric Trauma Center, and the region’s only Level I Cer...
Summary:
The Partnership for People with Disabilities at Virginia Commonwealth University celebrates 40 years as Virginia's University Center for Excellence in Developmental Disabilities Research, Training, and Dissemination (www.partnership.vc...
Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patie...
Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic...
Position Summary:
Together We Transform. To ensure each VCU student finds success on their individual path, it is imperative that we establish a campus environment that eliminates artificial barriers to degree progression/graduation, nurtures s...
“Cookies” are small files either stored on a server or sent back to a visiting computer. In certain applications user information is stored as cookies, which are then sent back to and stored on the user’s computer. Some sections of the website use cookies to customize the information presented to you. Cookies are also used to aggregate site usage information to help us improve our users’ experience.
