Event Coordinator

Job Requisition:

JR101872 Event Coordinator (Open)

Job Posting Title:

Event Coordinator

Department:

CC00239 WM001 | PROV | Washington DC Summer Sessions

Job Family:

Staff - Administrative & Office Support

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

Washington Center

Primary Job Posting Location:

Posting Location - Washington Center

Job Description Summary:

The William & Mary Washington Center, located in Mt. Vernon Triangle in Washington, D.C., seeks a full-time Event Coordinator. The Washington Center serves the community of William & Mary students, alumni, staff, faculty, and friends by providing academic and internship opportunities and scholarships for current students, career and networking resources for current students and alumni, engagement and philanthropic opportunities for alumni and friends, event planning resources for W&M staff, and teaching and research opportunities for W&M faculty. All of these initiatives are supported by proactive and partnership events, allowing the Washington Center events team to deliver comprehensive and individualized event support and leadership to all in the W&M community.

Reporting to the Senior Event Coordinator, and with strategic oversight from the Finance and Operations Manager, the Event Coordinator is the key to Center operations, focusing on the seamless delivery of recurring and external events, and space reservations. This role ensures that the Washington Center space is ready for daily academic and student activities where the Center provides the venue and technical support.

Job Description:

Required Qualifications:

• Experience in event logistics, hospitality, or facility coordination.

• High school diploma or equivalent.

• Excellent oral and written communication skills.

• Excellent organizational skills.

• Ability to work frequent evenings.

• Ability to work some weekends.

• Ability to work independently on professional projects without supervision.

• Ability to work collaboratively under multiple supervisors.

Preferred Qualifications:

• Bachelor’s degree.

• Experience working in higher education.

For full consideration, please upload these three (3) documents by the review date of July 26, 2026:

• Resume

• Cover Letter

• List of 3 professional references with contact information

Conditions of Employment: 

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

• The incumbent is required to have a valid driver’s license if they need to travel to Williamsburg, VA for main campus events (a vehicle will be provided if needed.)

• The ability to work frequent evenings and weekends is required.

Job Duties: 

60%- Recurring Event Management:

• Act as the primary lead for evening class meetings, standard student-led activities, and internal staff meetings.

 

15%- Space Reservations:

• Serve as the main point of contact for external or partner groups utilizing the facility; manage room bookings, access protocols, and orientations.

 

10%- Facility Readiness:

• Responsible for the physical setup of event spaces, including furniture configuration, supply stocking, and signage.

 

10%- Administrative Operations:

• Assist the Senior Coordinator with the shared master calendar, RSVP tracking, and logistics for signature events as assigned.

 

5%- Technical & AV Support:

• Provide immediate, on-site troubleshooting for hybrid meeting technology (Zoom/Teams) and classroom AV equipment.

Posting Range: $42,000 up to $50,000 commensurate with experience

Additional Job Description:

Benefits Summary Statement

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php

Job Profile:

JP0037 - Administrative & Office Specialist II - Nonexempt - Salary - S05

Qualifications:

Compensation Grade:

S05

Recruiting Start Date:

2026-06-29

Position Restrictions:

Continuing E&G funded position and not term-limited

EEO is the Law.  Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

 

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 

 

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.