Executive Administrator

Title: Executive Administrator

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $63,000

Pay Band: 4

Agency: Virginia Museum of Fine Arts

Location: MAIN MUSEUM

Agency Website: https://vmfa.museum/

Recruitment Type: General Public - G

Job Duties

Are you a dynamic, energetic, multi-tasking executive administrator ready for the next chapter of your career? Do you seek out challenges and want to be surrounded by art and culture and the people who make it happen? If so, we hope you will consider applying to become the VMFA's Executive Administrator to the Chief Curator and Deputy Director for Art and Education.

Working in a high pressure, fast-paced environment, you will serve as the Executive Assistant to the Chief Curator and Deputy Director for Art and Education at the Virginia Museum of Fine Arts. Responsibilities include coordinating internal and external meetings, making travel arrangements, creating PowerPoint presentations, executive briefings, managing projects, producing reports, and answering correspondence and phone calls. This position will also assist on special projects for staff members that report to the Chief Curator and Deputy Director for Art and Education.

Minimum Qualifications

Flexibility in terms of handling multiple tasks; ability to prioritize and work under pressure; willingness and ability to work evenings and weekends as required; ability to work as a team member, occasionally helping other areas of the office; ability to work independently. Requires high level of confidentiality and discretion. A high degree of proficiency in PowerPoint and the Microsoft Office suite is essential, as well as excellent verbal and written communication skills and abilities.

Additional Considerations

Experience and/or training typically gained from graduation from an accredited college or university with a Bachelor’s degree. Experience as an Executive Assistant in a fast-paced office environment preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Please submit three (3) references. Provide full name, phone number, and email address. References may be attached in a separate document in the “other” field in the portal; or they may be included with the resume or cover letter.

Professional references are preferred. Other reference types will also receive consideration. References should be able to attest to your knowledge, skills, and abilities, especially qualifications relevant to the position for which you are applying.

Selected candidates must pass a criminal history background check.

Interested individuals must submit an online application. This posting will close at 11:55 p.m. on the designated closing date.

Please contact the HR office at recruitment@vmfa.museum if you need assistance.

VMFA is an EEO/AA and Virginia Values Veterans (V3) Certified Employer. Diverse and inclusive hiring practices are at the heart of what we do at the Virginia Museum of Fine Arts.

Contact Information

Name: Human Resources Services

Phone: please email

Email: recruitment@vmfa.museum

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.