Executive Assistant

Title: Executive Assistant

Agency: Paul D. Camp Community College

Location: Franklin (City) - 620

FLSA: Nonexempt

Hiring Range: $40,000 - $50,000 (commensurate w/qualifications and experience)

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well.

Responsibilities include:

• The Executive Assistant provides comprehensive administrative assistance to the Office of the Vice President of Academics and Student Success, ensuring high-quality customer service and satisfaction, and contributing to the effective functioning of the Division.
• Supporting day-to-day office operations by keeping the Vice President's calendar up-to-date; receiving incoming phone calls, taking messages, and carrying out appropriate actions; preparing letters and other documents for mailing; securing travel arrangements and reimbursements; scheduling meetings; taking minutes; maintaining records/files.
• Maintaining documentation for adjunct faculty files; producing schedule and pay data for adjunct faculty contracts.
• Assisting with class scheduling; serving as application administrator for event and resource scheduling; maintaining Division events calendar.
• Preparing budget summaries and reports; entering requisitions and tracking office expenses.
• Assisting with planning and implementation of departmental and college-wide events such as Convocation and Commencement.
• Serving as back-up Assistant to the College President in the absence of the President's Executive Assistant.

• Experience working with various technology applications such as word processing, spreadsheets, databases, and email.
• Demonstrated ability to apply quantitative reasoning and numeracy skills to maintain and perform calculations with various data, such as data needed for employee contracts and pay.
• Excellent organizational and time-management skills.
• Demonstrated ability to effectively maintain files and electronic records.
• Demonstrated ability to take notes/meeting minutes.
• Demonstrated ability to communicate verbally and in writing.
• Demonstrated ability to prioritize and work effectively in a fast-paced environment
• Demonstrated ability to work independently as well as collaboratively
• Demonstrated ability to meet deadlines
• Demonstrated ability to exercise initiative and judgment consistent with college mission, values, and policies
• Demonstrated ability to maintain confidentiality of personally identifiable information
• Demonstrated ability to provide excellent customer service to various constituencies such as faculty, staff, students and the public.

• Associate Degree preferred in administrative support technology, information technology, or other field related to the required competencies and responsibilities of the position.
• Experience working at a college preferred.