Executive Assistant to the Administrator

Title: Executive Assistant to the Administrator

State Role Title: General Administration Super/Coordinator I

Hiring Range:

Pay Band: 4

Agency: Dept of Veterans Services

Location: Puller Veterans Center

Agency Website: www.jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

Considerable knowledge of principles and methods of administrative and clerical procedures and systems,
such as word processing, managing files and records, designing forms, workflow management, answering
and fonrvarding telephone calls, and other office procedures and terminology. Must have exceptional
administrative, organizational, and people skills and the ability to perform confidential and administrative
duties with the responsibility for managing the workflow of the Administrator's office and coordinating/acting
as liaison with both the Facility and the Central Office, families, residents and staff. Knowledge of business
and management principles involved in strategic planning, resource allocation, human resources modeling,
leadership technique, production methods, and coordination of people and resources. Must have knowledge
of quality control, costs, and other techniques for maximizing the effective delivery of services. Excellent
knowledge of principles and processes for providing customer and personal services. This includes customer
needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Knowledge of the structure and content of the English language including the meaning and spelling of words,
rules of composition, and grammar. Ability to carry out the responsibilities of the position. Reads, writes,
and communicates effectively with others. Ability to maintain a tactful, orderly working relationship with
others. Knowledge of principles and process for providing supervision, to include the ability to instruct and
develop staff, ability to execute work quality control inspections, and ability to plan and direct the work of
subordinate staff. Possess proficient knowledge of computer software and have the ability to use the
computer.

Minimum Qualifications

Extensive experience in administrative, secretarial, organization, office management, timekeeping, word processing, automated data systems and quantitative skills as well as exceptional interpersonal, written and oral communication skills.

Must have ability to coordinate and organize workflow, compile information for reports, work independently, apply independent judgment and discretion when dealing with highly confidential and sensitive matters.

High school graduate with related experience

Experience in a long-term care or adult geriatric setting is preferred.
VCO or VCA preferred.

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided with a confirmation of receipt when your application and / or resume is submitted successfully. Please refer to "your application" in your account to check the status of your application for this position.

The commonwealth does not provide sponsorship; therefore, applicants must be a Citizen or National of the United States, a lawful permanent resident, or an alien authorized to work.

Excluding current DVS employees, the selected candidate must pass a criminal background check.

For consideration for this position, candidates MUST apply online at wwww.jobs.virgnia.gov. Applicants are encouraged to be specific regarding job-related knowledge, skills, and abilities. Resumes are encouraged but do not substitute submittal of the online application. Applications submitted via postal mail, email, or fax will not be considered. Please contact Human Resources if you need assistance.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative hiring process. To be considered for this opportunity, applicants will need to provide their Certificate of Disabilities (COD) provided by the Certified Rehabilitation Counselor within the Department of Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable to DARS to get their Certificate of Disability.

If you need to obtain a Certificate of Disability, use this link:
https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019

Contact Information

Name: Beth Rinker

Phone: Beth.Rinker@dvs.virginia.gov

Email: Beth.Rinker@dvs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.