Executive Assistant to the Chief Operating Officer- Piedmont Geriatric Hospital

Title: Executive Assistant to the Chief Operating Officer- Piedmont Geriatric Hospital

State Role Title: Admin and Office Spec III

Hiring Range: Commensurate with Experience

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Piedmont Geriatric Hospital

Agency Website: https://www.pgh.dbhds.virginia.gov/

Recruitment Type: General Public - G

Job Duties

Piedmont Geriatric Hospital (PGH), operated by the Virginia Department of Behavioral Health and Developmental Services (DBHDS), is a 123-bed psychiatric facility dedicated exclusively to serving individuals aged 65 and older.

At PGH, we are committed to delivering person-centered mental health services that empower older adults to thrive in their communities. As the only state facility in Virginia focused solely on the mental health needs of seniors, we offer a unique opportunity to be part of a team that is making a meaningful difference every day.

Our vision is to be recognized as a statewide leader in geriatric mental health, a model hospital, a teaching center, and a trusted resource for other healthcare providers. We strive to be an indispensable partner in Virginia’s community-based services system and the most efficient provider of geropsychiatric care.

At PGH, we lead with H.E.A.R.T — Honesty, Excellence, Accountability, Respect, and Teamwork — in every step we take!

This position provides direct, high-level administrative support to the Chief Operating Officer at Piedmont Geriatric Hospital. The Executive Assistant plays an essential role in helping the COO manage day-to-day operations, ensuring regulatory compliance, supporting strategic initiatives, and fostering effective collaboration across departments and with external partners. Key responsibilities include clerical tasks such as calendar management, meeting scheduling and documentation, project support and tracking, and assisting with communication and coordination between the COO’s office and other areas of the hospital. Additionally, the Executive Assistant independently manages logistics related to medical equipment, maintaining vendor relationships and ensuring smooth procurement and delivery. This role demands a highly organized, professional, and proactive individual who can represent the COO’s office with discretion and efficiency.

• Strong organizational and time management skills
• Able to prioritize tasks, manage multiple deadlines, and keep detailed records
• Excellent written and verbal communication abilities
• Proficient in English grammar, professional correspondence, and meeting documentation
• Demonstrated proficiency with office software tools
• Comfortable using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and scheduling platforms
• Ability to coordinate logistics and manage vendor relationships: Especially concerning medical equipment and facility services
• Project coordination skills: Experienced in tracking progress, managing deliverables, and reporting updates
• Interpersonal skills and professionalism: Maintains discretion, handles sensitive information, and collaborates well with internal departments and external partners
• Demonstrated commitment to customer service, collaboration, and high-level organizational skills is essential for success in this role
• Special Assignments--Project coordination skills: Experienced in tracking progress, managing deliverables, and reporting updates
  
  

Minimum Qualifications

-Professional experience in healthcare administration or executive-level support required.
-Experienced in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and scheduling platforms required.

Additional Considerations

-Knowledge of Joint Commission and CMS standards
-Knowledge of regulatory frameworks
-Associate or bachelor’s degree in business administration, healthcare management, or a related field is appreciated, professional experience in healthcare administration or executive-level support will be strongly prioritized.
**Special Assignments--Project coordination skills: Experienced in tracking progress, managing deliverables, and reporting updates.

Special Instructions

Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications. 

You will receive a confirmation of receipt once your application and/or résumé has been successfully submitted. To check the status of your application, refer to “Your Application” in your account. 

This position is open until filled; however, applications/résumés will begin to be reviewed within five (5) days of the posting date. 

Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position. 

Under Virginia Code § 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services is prohibited from employing or using as volunteers, persons who have been convicted of specific (“barrier”) crimes or persons who may be the subject of pending (“barrier”) charges as listed under Virginia Code § 19.2-392.02.

Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at 804-766-3322 during business hours (8:00 a.m. to 4:30 p.m.). 

Equal Opportunity: Piedmont Geriatric Hospital (PGH) is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy. 

Veteran Preference: Piedmont Geriatric Hospital (PGH) is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We highly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply and respond accordingly on the state application. 

Benefits: Piedmont Geriatric Hospital (PGH) offers a comprehensive benefits package, including your choice of health plans, paid life insurance, retirement plans, 13 paid holidays, annual leave, family personal leave, sick leave, employee discount programs, and more! 

Contact Information

Name: Tricia Wilson

Phone: 804-518-3339

Email: tricia.wilson@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.