Executive Assistant to the Commissioner

Title: Executive Assistant to the Commissioner

State Role Title: General Administration Supervisor I/Coordinator I/19221

Hiring Range: $49,000 - $74,000

Pay Band: 4

Agency: Department of Workforce Development and Advancement

Location: DWDA Central Office - Henrico, VA

Agency Website: jobs.virginia.gov

Recruitment Type: State Employee Only - E

Job Duties

Provides executive level administrative support and internal and external liaison to facilitate operations within the agency executive leadership team. Ensures executive leadership team operates at optimum efficiency and confidentiality is maintained.

Coordinates weekly management sync meetings, status reporting, and coordination on constituent inquiries with Secretary's Office. Handles and coordinates confidential and highly sensitive information and projects; conducts research, reviews information, and works with other agency staff to obtain and distribute information. Handles travel arrangements, reimbursement, and external meeting scheduling for executive leadership team. Manages preparation, logistics, travel, and other arrangements for Virginia Board of Workforce Development and Virginia Apprenticeship Council. Serves as agency
FOIA officer.

Minimum Qualifications

• Considerable knowledge of the principles and practices of office and workflow management; governmental operations; business etiquette and protocol (e.g., telephone etiquette; proper spelling, punctuation, grammar, and style); and lines of authority).
• Strong oral and written, organizational, typing, computer (e.g., MS Office Professional or similar software), analytical, and customer service skills.
• Demonstrated ability to provide executive level support to senior managers; interact with a wide variety of individuals inside and outside the agency; communicate tactfully with individuals and groups; work independently and with others; make appropriate judgments/recommendations on issues with broad agency impact; manage a variety of assignments and changing priorities; perform administrative duties (e.g., reception, typing, filing, meeting and travel logistics, and supplies); interpret policies and procedures; and perform quantitative and narrative reporting.

Additional Considerations

• Experience providing administrative support and managing office activities for an executive or senior manager.
• Experience providing executive level administrative support in a high-volume environment.
• Knowledge of the Freedom of Information Act rules and regulations.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Diversity and inclusivity are at the heart of what we do in Virginia, and the Virginia Works is committed to upholding these values in our employment opportunities across the Commonwealth to people from all backgrounds, including all races, ethnicities, genders, and abilities.

The Department of Workforce Development and Advancement. Is an Equal Opportunity
Employer/Program, and a Virginia Values Veterans certified employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

The selected candidate must successfully pass a comprehensive background check including an FBI fingerprint background investigation.

Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand delivered applications and résumés will not be accepted.
Applications are not accepted after the recruitment closing date.

Please carefully review the details of this recruitment including the location of the position and the posted salary before applying. DWDA does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate.
Consideration for an interview is based solely on the information within the application (and/or resume).

You must ensure your application/resume includes the scope of your experience, knowledge, skills, and abilities as it relates to the position you are applying for. Information not stated will not be assumed.
This website will provide a confirmation of receipt when the application is submitted for consideration.

For the status of your application and this position, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via email or telephone.
Auxiliary Aids and Services are available upon request to individuals with disabilities.
Applicants needing accommodations should contact the Human Resource office for additional information.

The DWDA does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US.
NOTICE: VEC will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name: Human Resources / Recruitment

Phone: For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via phone

Email: Careers@vec.virginia.gov for recruitment related questions. Emailed applications, resumes, or cover letters will not be accepted. For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.