Finance and Travel Coordinator - Massey

Massey Comprehensive Cancer Center Mission

To improve the lives of all Virginians by delivering cutting-edge cancer care through patient-centered prevention and treatment; high-impact, innovative research; community input and engagement; and education and training of the next generation of researchers and healthcare professionals.

VCU is committed to hiring veterans! VCU will include a veteran’s period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

The university and the region

VCU is a public research university unlike any other, dedicated to serving the needs of students and patients. Inclusion is our heartbeat and it drives us to tackle difficult challenges others can’t or won’t. We’re home to creativity, teaching, discovery and healing. Our location in the heart of downtown Richmond, Virginia, means the nonstop energy of our city ignites our innovation and provides unlimited opportunities for our students.



About Virginia Commonwealth University

We are the university for Virginia. We know that the unique backgrounds and life experiences of the VCU community are what drive the university forward. Together, we’re forging a future that is built by us. Here, artists and engineers, doctors and designers come together to reimagine the human experience and tackle the problems of tomorrow.

VCU dates to 1838 with the formation of the Medical Department of Hampden-Sydney College, whose mission was to educate physicians in central Virginia and which was later renamed Medical College of Virginia. In 1968, Richmond Professional Institute merged with the Medical College of Virginia to become what is now known as Virginia Commonwealth University.

Located in downtown Richmond, the state capital of Virginia, VCU enrolls more than 28,000 students in more than 200 degree and certificate programs across its urban campuses: the downtown Monroe Park and MCV campuses in Richmond; the Rice Rivers Center in Charles City, Virginia; satellite locations in Fairfax, Virginia, and Abingdon, Virginia; and a campus in Doha, Qatar, for the School of the Arts.

Ignited by the energy of the city, we’re ready to lead industries - or disrupt them. We seek out the unexpected, the experimental, the never-been-tried. VCU is designated as a research university with very high research activity by the Carnegie Foundation, garnering more than $500 million in sponsored research from federal and other agencies in FY2024. The National Science Foundation ranked VCU among the top 50 public research universities in the country, and we are one of only 69 public universities nationwide to be designated by the Carnegie Foundation as “Community Engaged” with “Very High Research Activity.”

This research enterprise, and the influence of having one of the nation’s top-ranked public graduate arts schools, ensures students receive unique educational experiences that equip them with a creative mindset that sets them apart.

VCU’s contributions in talent, innovation and entrepreneurialism, regional stewardship and local culture shape the economic impact and overall quality of life in the region. VCU as a whole generates more than $9 billion in economic activity. It is the largest employer in Richmond with more than 26,000 employees at VCU and VCU Health, and it supports approximately 58,000 j obs in Virginia . In addition, Virginia classifies VCU with a Tier III status - the highest possible status for universities and colleges - allowing VCU more flexibility in managing its operations to implement best practices and streamline processes. To learn about VCU’s finances, visit about.finance.vcu.edu .

VCU’s mission, under the leadership of President Michael Rao, Ph.D., is to serve as one national urban public research institution dedicated to the success and well-being of our students, patients, faculty, staff and community through:

• Real-world learning that furthers civic engagement, inquiry, discovery and innovation.

• Research that expands the boundaries of new knowledge and creative expression and promotes translational applications to improve the quality of human life.

• Interdisciplinary collaborations and community partnerships that advance innovation, enhance cultural and economic vitality, and solve society’s most complex challenges.

• Health sciences that preserve and restore health for all people, seek the cause and cure of diseases through groundbreaking research and educate those who serve humanity.

Welcome to VCU. A world unlike any other.

Benefits At a Glance

• Continuing education and professional development for undergraduate and graduate tuition in addition to mandatory fees (except the transition student fee) for a maximum of six credits per semester;

• 28 University Leave Days, 11+ State Holidays, and 2 Enhanced Community Service Leave Days;

• Medical, Dental and Vision Health Benefits to meet the needs of employees and their eligible family members from the Commonwealth of Virginia as well as optional FSA;

• Participation in the Virginia Retirement System (VRS) and other retirement saving options;

• Parental and Caregiver Leave, Short Term Disability (STD), Disability Insurance, Voluntary Long Term Care Insurance, and Employee Assistance Program;

• Professional development opportunities encouraged and offered for employees as part of annual career development, e.g. certifications, seminars, courses, annual conferences, mentorship, etc.

Job Summary:

The Finance and Travel Coordinator is responsible for providing comprehensive support to the Cancer Center Director, Sr. Director for Executive Operations, and Director for Executive Operations by coordinating travel logistics, financial reimbursements, honoraria, effort reporting, and purchasing supplies within the Executive Operations team. The successful candidate will possess strong analytical skills, attention to detail, strong organizational skills, financial acumen, ability to manage multiple tasks simultaneously and the ability to develop tools and trackers to optimize administrative processes. The ideal candidate will have experience in finance, travel coordination, and administrative services, preferably in a healthcare or academic setting.

Key Responsibilities:

Travel Coordination and Management:

• Organize and manage all aspects of domestic and international travel for the Cancer Center Director, Sr. Director for Executive Operations, and Director for Executive Operations, including booking flights, hotels, transportation, and creating detailed itineraries.

• Ensure travel arrangements align with institutional policies, seeking cost-effective solutions.

• Maintain accurate records of travel schedules and logistics, addressing any travel-related issues promptly.

• Coordinate travel logistics for other staff and guests when necessary.

Financial Reimbursements and Honoraria:

• Submit preapprovals and expense report for the Cancer Center Director, Sr. Director for Executive Operations, Director for Executive Operations, and select community partners/guests, as applicable.

• Process travel-related reimbursements accurately and efficiently, ensuring compliance with VCU financial policies.

• Track, report, and analyze travel expenses, identifying trends and opportunities for cost optimization.

• Track the receipt of honoraria and expense reimbursement for Executive Operations leadership, ensuring timely and accurate payments.

• Maintain organized records of all financial transactions related to reimbursements and honoraria for audit purposes.

Effort Reporting:

• Assist in the Director for Executive Operations and the Massey finance team in the tracking and maintenance of effort reporting for Cancer Center Director.

• Assist with identifying discrepancies and collaborate with relevant departments to resolve effort reporting issues.

Financial Analysis and Reporting:

• Conduct detailed financial analysis to support budgeting and forecasting fortravel and related expenses.

• Prepare regular financial reports, providing insights into travel spending patterns.

• Monitor budget variances and assist the Director for Executive Operations with developing corrective actions as needed.

• Track and maintain the financial disclosures of the Cancer Center Director.

Tool and Tracker Development:

• Create and maintain travel preference trackers and tools to streamline travel arrangements for the Cancer Center administrative team.

• Develop user-friendly systems for tracking travel preferences, frequent flyer programs, and accommodation preferences.

• Continuously improve tools and processes to enhance efficiency and user experience.

• Serve as the primary point of contact for travel-related inquiries from Executive Operations staff.

Supply Purchasing and Management:

• Manage the procurement of supplies for the Cancer Center Director and Executive Operations team, ensuring cost-effectiveness and timely delivery.

• Maintain inventory records and ensure supplies are stocked according to the needs of the team.

• Collaborate with the Massey finance and procurement teams and vendors, and negotiate favorable terms and pricing for supplies and services.