Financial Assistant

Welcome to Virginia Commonwealth University!

At VCU, we combine learning, research, creativity, service and discovery with a commitment to inclusive excellence. Ranked by U. S. News as one of the 30 most innovative public universities in the country, VCU is a premier, urban, public research university home to multiple nationally ranked programs.

The School of Education (SOE) is committed to excellence in the initial preparation and continuing development of professionals for leadership, teaching, service and scholarly inquiry in culturally diverse settings across the life span. Our mission and values are grounded in and committed to diversity, equity, inclusion and engagement.

Established in 1983, the Virginia Commonwealth University Rehabilitation Research and Training Center (RRTC) provides resources for professionals, individuals with disabilities, and their representatives. Our team of nationally and internationally renowned researchers is committed to developing and advancing evidence-based practices to increase the hiring and retention of employment for individuals with disabilities.

Essential Job Functions:

This position supports the mission of VCU and the department by providing infrastructure to predict and process the administrative and fiscal needs of faculty, staff, and students to further the quest to become a leader among national research universities providing high-quality learning/learning experiences, attain distinction as a fully integrated urban, public research university and a national model for community engagement and regional impact. This position provides support with ensuring compliance with all state, federal, and university policies, and procedures, and maintains the integrity of accounting records for all financial operations. Note to Applicants: This is a grant-funded position.

Position Responsibilities

Pull monthly ePrints and allocate to index folders.
Assist Financial Specialists with the monthly reconciliation and maintenance of transaction records.
Ensure proper handling of checks for deposit and recording in the appropriate fund codes. Processing refunds as needed for non-grant funded revenue.
Will serve as a RRTC University Purchasing Card holder and office supply ordering contact.
Provide finance-related customer service and operational support. The incumbent will work under supervision, resolving most standard issues independently while referring complex or unique issues to the Center Finance Manager.
Perform other related duties incidental to the work such as invoice creation and ad hoc reports to the unit finance manager as requested.

Required Qualifications:

High school diploma or GED and 0-3 years of relevant experience or equivalent combination of education, training, and experience.
Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU.
Proficiency in using spreadsheet software, Microsoft Excel, Google Suite, and Zoom.
Demonstrated ability to work independently and prioritize and handle multiple, complex tasks simultaneously.
Sound verbal and written communication skills.
Demonstrated ability to work in a team environment and work effectively with others, including students, faculty, staff, and external members of the community.
Excellent customer service skills.

Preferred Qualifications:

Experience in a state/university or higher education setting.
Direct experience with purchasing creation and Banner Receiving.
Direct experience with use of and compliance with a University Purchasing Card (P-Card).
Strong organizational skills with an ability to multitask, and meet strict deadlines.
Working knowledge of computer systems and best practices is highly desired.
Experience with sponsored programs rules & regulations related to procurement is highly desired.