Fiscal Administrative Specialist (Wage) - #ARSH0087

Title: Fiscal Administrative Specialist (Wage) - #ARSH0087

State Role Title: Admin and Office Spec III

Hiring Range: Salary $18/hour - low $20s/hour

Pay Band: 3

Agency: Dept for Aging & Rehab Svcs

Location: Aging & Rehab Svcs

Agency Website: https://www.dars.virginia.gov/

Recruitment Type: General Public - G

If you want to work with a dynamic team, then DARS is the place for you!

Job Duties:

The Department for Aging and Rehabilitative Services (DARS) Fiscal Division supports the Agency’s mission by providing quality financial management through Budget, Grants, Accounts Payable, Accounts Receivable, Payroll, General Accounting, Financial Reporting, and Compliance services for DARS and the Disability Service Agencies (DSAs).

We are seeking a Fiscal Administrative Specialist (Wage) to perform various clerical/administrative/fiscal tasks to support the fiscal unit maintenance and operation. Duties include but are not limited to:

• Opens and distributes mail and ensures outgoing mail is prepared appropriately. 
• Communicates with internal and external customers and the general public through email, telephone calls, and face-to-face contact to facilitate fiscal activities.
• Takes incoming telephone calls, directs calls as appropriate, and gives general information. 
• Schedule appointments for CFO & Director. 
• Takes accurate minutes for fiscal meetings. 
• Processes procurement requests and orders fiscal office supplies and other purchases. 
• Tracks invoices along with related purchase orders and contracts. 
• Tracks receipt of various documents, reviews documents for completeness, and follow-up as needed. 
• Review source documents to determine applicable action to take. 
• Runs financial reports and compiles data into reports for fiscal managers. 
• Assists with financial tasks and financial reporting.
• Respond to audit, ARMICS, and/or other governing entities' inquiries in a timely manner.
• Uses sound judgment and makes reasonable decisions in all work-related situations.
• Handle confidential information with discretion and maintain strict confidentiality.

This is a wage (part-time) position and will work on average of 25-29 hours a week and can’t exceed 1500 hours during their employment year. This position does not include health insurance, retirement or leave.

Minimum Qualifications:

The ideal candidate will have:

Knowledge/Experience -

Previous experience working in a professional office environment, and a knowledge of general office policies, procedures, and practices. Knowledge of office equipment, including proper telephone etiquette. Experience providing administrative support for multiple entities. Experience researching, organizing, and compiling data. Proficiency with MS Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and hardware: printers, copiers, scanners, and telephone switchboards.

Skills/Abilities -

Ability to work independently and provide exemplary customer service when answering telephone, greeting visitors, and assisting coworkers. Ability to escalate concerns/issues through appropriate levels of management. Ability to effectively communicate orally and in writing to the general public, clients, and with all levels of management, staff, and vendors.

Strong attention to detail and organizational skills, the ability to follow verbal and written instructions and to meet deadlines. Ability to respond effectively to changing priorities and effectively multi-task and complete other duties as assigned.

Additional Considerations:

N/A

Special Instructions

• This has been designated a sensitive position under Va. Code § 2.2-1201.1.
• A fingerprint-based criminal history check will be required of the finalist candidate.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Contact recruitment@dars.virginia.gov for assistance.

Minorities, Individuals with disabilities, Veterans, Americorp, Peace Corps, and other National Service Alumni are encouraged to apply.

To Apply:

Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia’s New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information:

Name: Human Resources

Email: Recruitment@dars.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.