Fiscal Technician

Title: Fiscal Technician

State Role Title: Administrative and Office Specialist III

Hiring Range: $37,530 - $60,987

Pay Band: 3

Agency: VA Dept of Transportation

Location: Ashland Residency

Agency Website: https://www.virginiadot.org/jobs/

Recruitment Type: General Public - G

Job Duties

We are looking for professionals with fiscal experience to drive the business operations of the Virginia Department of Transportation.

The Richmond District, Ashland Residency, is seeking an individual to provide financial support and services to included maintaining, calculating, researching, validating, and performing data input for various accounting transactions for the Ashland Residency. Transactions may include time and attendance, accounts payable, procurement, SPCC (Small Purchase Charge Card), travel, inventory, and other related fiscal service transactions. You will review data entry of employee regular and overtime, data input of employee leave and run reports; receive, verify and reconcile invoices to Cardinal receiver, enter data into FDMS and create voucher in Cardinal for payment; review charge distributions for accuracy and ensure documentation has appropriate signatures, approvals and required SWAM documentation; prepare requisitions and purchase orders; receive, verify and reconcile SPCC; review and perform data entry of travel and employee reimbursements; key inventory data and run monthly reports; solicit quotes for goods/services not on established contracts. Maintain & set up payables/contract files.

"In order to be considered for this position, you must submit your resume."

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded short and long term disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

* Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member.
* Experience performing data entry into automated financial systems.
* Knowledge of basic accounting, math and business principles
* Skill in the use of computers and software applications to include MS Office, automated financial and inventory systems
* Experience interpreting and applying basic policy, procedures and implement procedural and transactional changes.
* Knowledge of office and program support activities.
* Experience with file management to include purging and disposing of files in accordance with records retention guidelines and schedules.
* Skill in performing basic math calculations
* Experience preparing financial reports and running queries.

Additional Considerations

* Experience applying knowledge of GAAP, government accounting, internal controls, inventory and compliance.
* Exceptional customer service skills or ability to effectively and professionally communicate with difficult customers.
* Knowledge and experience processing accounts payable.
* Knowledge and experience performing account reconciliations and tracking time/attendance.
* Experience using Cardinal or a similar automated financial management system preferred.
* A combination of training, experience or education in bookkeeping, Accounting or related field desire.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp.
“VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.”

Contact Information

Name: Martha Alkhadra

Phone: 804-762-2584

Email: martha.alkhadra@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.