Fleet Administrator Supervisor

Title: Fleet Administrator Supervisor

State Role Title: Equipment Service Repair Mgr II

Hiring Range: $61,972-$100,705

Pay Band: 5

Agency: VA Dept of Transportation

Location: Culpeper District Complex

Agency Website: https://www.virginiadot.org/jobs/

Recruitment Type: General Public - G

Job Duties

Would you like to build a career in state government, an industry that will offer you long-term career opportunities? Do you strive to serve others and make the place where you work and live a better place to be? Then consider working for the Virginia Department of Transportation (VDOT).

The Culpeper District Equipment Section is seeking a Fleet Administrator Supervisor to serve as the Operations Manager for the district-wide equipment program, responsible for band disposal of rental and non-rental equipment. This position will supervise, guide and coach staff, resolve technical and administrative problems; develop district equipment policies and procedures and oversee processes to meet end user equipment needs through acquisition and, or rental and leasing contracts. Manages staffing levels and assignments, productivity monitoring and workload planning.

Core responsibilities include but are not limited to:

Direct the day-to-day operations of the equipment fleet and may assist with the operations of district-wide equipment repair shops. Order, receive and assign equipment and dispose of rental and non-rental equipment. Resolve technical and administrative problems. Assist in the development of district equipment policies and guidelines. Oversee processes to meet end users’ equipment needs through acquisition and, or rental and leasing contracts. Manage staffing levels and assignments, productivity monitoring and workload planning.

Support fuel inventory program by managing fuel station requirements. Ensure environmental compliance as it relates to shop operations and fuel inventory, storage, and dispensing. Responsible for SARA III reports. Manage equipment acquisition and disposal programs. Monitor new equipment budgeting, procurement and final disposition.

May assist in monitoring productivity and performance to ensure preventive maintenance is performed on schedule and repairs are completed using the most effective and cost-efficient manner. Ensure utilization guidelines are met. Formulate equipment retention and assignment decisions. Manage implementation of utilization review process. Manage equipment surplus process and prepare equipment for sale process to include completion of DGS surplus documentation.

Develop equipment and modification specifications to meet district specific needs. Manage procurement process and work with vendors to resolve issues. Manage equipment replacement budget. Prepare equipment requests annually based on district priorities and allocated budget. Work closely with district and residency staff to develop and document equipment justifications. Evaluate equipment requests and inspect equipment to assure replacement guidelines are met.

Determine most cost-effective and efficient method to meet district equipment needs. Develop and manage equipment contracts. Authorize contract use and assess effectiveness. Determine user needs and best way to meet those needs, e.g. internal vs rental.

Assist in research and development of equipment section overhead budget and monitor expenditures. Ensure data quality in information management systems. Develop, interpret, and apply fleet management and VDOT equipment policies.
Manage equipment availability for district-wide emergency operations. Monitor equipment needs and deploy equipment to meet those needs.

VDOT is an emergency response agency; therefore, you will work outside of normal work hours during emergency operations when services are needed.

Minimum Qualifications

Considerable knowledge of the functional requirements and capabilities of various types of heavy duty and repair shop equipment.

Knowledge of equipment procurement and inventory procedures and practices.

Knowledge of equipment repair practices.

Knowledge of equipment safety and accident prevention strategies.

Ability to supervise staff, programs and budgets.

Ability to understand and interpret equipment specifications and the relevance of individual equipment types for the overall fleet.

Ability to analyze the effectiveness of shop operations.

Ability to gather and analyze data and create reports.

Skill in the use of computers and software applications.

Additional Considerations

Experience in fleet management and equipment operations, as well as supervision of staff and programs.

Experience developing equipment specifications and overseeing equipment rental and leasing contracts.

College degree in mechanical engineering, business administration, or related field preferred.

Certified Professional Fleet Manager preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The decision to interview an applicant is based on the information provided in the application or optional resume; therefore, those who fully represent their qualifications will be more successful with obtaining an interview. Submitting an incomplete application or resume lacking relevant experience detail may impact interview eligibility. State applications or resumes submitted via email, postal mail, fax, or in person will not be considered.

We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Why Choose VDOT:
In addition to a rewarding work experience, VDOT offers core benefits including competitive health and life insurance programs, pre-tax spending accounts, and leave programs. Employees participate in a State Retirement Plan; a tax-deferred Retirement Savings Plan with employer matching provision is also available. Also, the State funds a Short- and Long-Term Disability Program. Miscellaneous benefits include paid holidays, training and tuition assistance programs, wellness programs, etc.

VDOT employees have Shared Values and abide by a Code of Ethics. Our culture includes teamwork, transparency, nimble learning, creativity, and collaboration of work that values differences. We encourage all those who apply to review our values and ethics. Click here to review http://www.virginiadot.org/about/mission andvalues.asp. If you share these values, we invite you to apply. Your success in our organization depends upon sharing these values and keeping this Code of Ethics.
VDOT is driven by safety, service to the community, and commitment to excellence! If you are driven by innovation and a passion for roadway maintenance, we want you to join our team to keep Virginia moving. As a Fleet Administrator Supervisor, you will use our foundational drivers to play a crucial role in shaping the highways that connect communities and drive progress across the Commonwealth of Virginia.

Contact Information

Name: Alyssa Allen

Phone: 540-642-8401

Email: Alyssa.allen@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.