FP060 - Operations Coordinator - Finance

Title: FP060 - Operations Coordinator - Finance

State Role Title: Faculty

Hiring Range: $60,000.00

Pay Band: UG

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

To provide services which ensure a fair, equitable and quality working and learning environment for all employees and members of the university community; to proactively and creatively provide all customers with superior, innovation, and cost-effective programs and services; to continuously seek and supply all customers with the opportunities and
resources needed to enhance their knowledge, skills and abilities so they may better support the mission of the university.
To provide administrative and operational support with a focus on financial and budget related
responsibilities.

Core Responsibilities:
• Financial and budget management
• Management of multiple budgets (E&G, Foundation, and Grants)
• Develops, prepares, and maintains financial reports, records, and reporting tools
• Conducts research and analysis, and organizes data and information
• Comply with university, federal, and state laws, policies, rules, and regulations
• Advise leadership on budget adjustments, cost-saving measures, or reallocations
• Track spending and report discrepancies
• Procurement oversight
• Process vouchers, reimbursements, and stipends
• Conducts workshops

Effective interpersonal and communication skills
o Strong skills in:
   - Time management and organization
   - Budgeting methods or accounting practices
o Superior analytical, problem-solving, and reporting skills
o Demonstrated working knowledge of:
   - Microsoft Office Suite with proficiency in Excel and spreadsheets or other budgeting software
   - Applicable federal and state regulations and policies and procedures
o Demonstrated ability to effectively:
   - Visualize data using dashboards, graphs, and/or charts
   - Manage multiple projects in a changing and high-paced environment
o Mastery of financial / project management tools

Minimum Qualifications

Additional Considerations

Considerable knowledge of financial operations, budgeting, accounting, or finance
• Experience with Colleague and eVA
• Training in public health

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

EEO Statement
Norfolk State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.

Contact Information

Name: Norfolk State University

Phone: 757-823-8160

Email: Emailed material not accepted

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.