TMS Coordinator

Title: TMS Coordinator 

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: starting at $52,000 (commensurate based on experience)

Pay Band: 4

Agency: Dept Behavioral Health/Develop

Location: Western State Hospital

Agency Website: https://dbhds.virginia.gov/facilities/wsh/

Recruitment Type: General Public - G

Job Duties

Western State Hospital is seeking a full time TMS Coordinator to manage the facility’s Total Maintenance System (TMS), which includes implementation and maintenance of the effective use of TMS throughout the facility and program updates. This position will provide direction and support to facility Buildings and Grounds (B&G) functions for the Western State Hospital campus, which includes the using TMS to manage work processes, inventory, and identify cost of facility maintenance and improvements; working with B&G Director to plan and implement the use of TMS for delivery and improvement of services, staffing and resources; identifying and implementing training for TMS users; and evaluating effectiveness of services provided and recommending changes in procedures to meet B&G needs.

The General Admin. Supervisor/Coordinator I will also complete material transfers and receipts; create work orders from web, telephone and email requests and assign to appropriate trades; generate and monitor Preventative Maintenance work orders; and serve as the main liaison/technical expert, consulting with appropriate facility personnel and the vendor technical services for coordination, problem resolution and system maintenance activities.

This position is eligible for:

- retirement with cash match
- paid time off; sick time; family/personal time; and community service time
- health, vision, and dental insurance
- life insurance

Minimum Qualifications

- High School diploma or equivalent
- Admin experience

Additional Considerations

- Associate’s degree or higher in business or information sciences
- Maintenance experience
- Data/control systems management experience
- Prior experience working with a TMS software system in a large institutional environment
- Experience with communicating data trends to a variety of employees from line staff to executives
- Basic knowledge of maintenance operations
- Knowledge of accounts payable and reconcile credit card invoices and cost coding to correct department
- Knowledge of State Procurement regulations (VPPA) to procure supplies, equipment, services
- Bilingual in English
- Veteran or veteran spouse

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Western State Hospital is a tobacco free facility in all state buildings and on facility grounds. Submit a completed state application online at https://virginiajobs.peopleadmin.com/. if assistance is needed, contact by email Samantha.Leep@dbhds.virginia.gov. To apply for a job, you must make sure that your online application is complete. MISSING INFORMATION IS AN INCOMPLETE APPLICATION AND WILL NOT BE PROCESSED. Please make sure all telephone numbers/addresses are current and up-to-date. REMEMBER YOUR CONFIRMATION NUMBER. You have not completed applying for this position until you receive a confirmation number. If you are connected to a printer, print the confirmation number so that you can track the progress of your application and click on OK. If you are not connected to a printer, write down the confirmation number and then click on OK. Reasonable accommodations for the application and/or interview processes are available upon request to persons with disabilities per the Americans with Disabilities Act. Minorities, Veterans and people with disabilities are encouraged to apply. WSH is an EEO compliance facility.

In accordance with Executive Directive #18, as a condition of employment, the Commonwealth of Virginia requires all Executive Branch employees, including new hires and contract workers, to disclose their vaccination status. If you are the selected candidate, proof of vaccination will be required during new employee orientation on your first day of work. Employees that are not vaccinated must be tested weekly.

Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.

Contact Information

Name: Samantha Leep

Phone: 540-332-8306

Email: samantha.leep@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.