Grants Specialist #NF007

Title: Grants Specialist #NF007

State Role Title: Financial Services Specialist I/19031

Hiring Range: $58,000 - $65,000

Pay Band: 4

Agency: Virginia Department of Health

Location: NORFOLK HQ

Agency Website: https://www.vdh.virginia.gov/norfolk/

Recruitment Type: General Public - G

Bold and catalytic, the Norfolk Department of Public Health (NDPH) is transforming the health landscape of our community through groundbreaking initiatives and strategic partnerships. We are committed to fostering a culture of radical collaboration, excellence, inclusivity, and resilience. We believe that our employees are our greatest asset, and we are dedicated to providing a supportive and dynamic work environment where your skills and passion can make a catalytic impact. If you are ready to contribute to meaningful change and be part of a forward-thinking organization, NDPH is the place for you.

Job Duties

The Norfolk Health District is seeking a Grants Specialist. This position will be responsible for independently coordinating, monitoring compliance and managing grants for all programs. The incumbent will maintain active grants by determining periodic status of expenditures, fiscal trends and reporting requirements; analyzing budget spending rates and forecast year-end expenditures; fulfilling financial reporting requirements and providing technical assistance to managers, staff, and contractors involved in the grant budget and implementation process. They will also ensure accurate tracking and effective use of grant funds, supporting the organization’s mission and compliance with funding requirements.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

• Considerable knowledge of federal, state, and private sector grants and contracts management laws, rules, regulations and guidelines of generally accepted accounting principles and practices.

• Knowledge of budgeting policies, procedures and practices; contract law, auditing standards, computer programs (including Microsoft Word, Excel and Access).

• Experience with databases and automated financial systems.

• Demonstrated analytical skills, proficiency in problem solving, organizing, and coordinating.

• Demonstrated ability to read and interpret grants; to prepare budgets and monitor fiscal transactions, provide technical assistance on complex issues; compile financial information and projections.

• Excellent oral and written communication skills.

• Ability to organize and prioritize work.

Additional Considerations

• Proficiency in excel and grants training.

• Demonstrated proficiency in government financial systems, GAAP, grants compliance, and financial reporting.

• Associate’s Business degree or equivalent experience.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.


Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

THIS RECRUITMENT QUALIFIES FOR EXCEPTIONAL RECRUITMENT AND INCENTIVE OPTIONS, INCLUDING SIGN ON BONUS, LEAVE GRANT, AND OTHER POTENTIAL BENEFITS MAY BE OFFERED.

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Ciara Everett

Phone: 757-355-5672

Email: ciara.everett@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.