Human Resources Administrative Analyst #00412

Title: Human Resources Administrative Analyst #00412

State Role Title: Human Resource Analyst I

Hiring Range: $44,192 - $55,000 Annually

Pay Band: 4

Agency: Virginia Department of Agriculture

Location: VDACS CENTRAL HEADQUARTERS

Agency Website: https://www.vdacs.virginia.gov

Recruitment Type: State Employee Only - E

Job Duties

State Employees Only: Only Current State Employees

The Virginia Department of Agriculture and Consumer Services, Office of Human Resources, has an exciting career opportunity for an entry level human resources position in a high-volume, fast-paced HR office for an agency of 600+ salaried employees. The successful candidate will have demonstrated hands-on work experience in a position(s) responsible for administrative support and data analytics. Duties include, but are not limited to, administrative and technical support for the office, data entry, data analysis, special projects, records management (paper and electronic), purchasing, travel arrangements, accounting forms (vouchers, requisitions, etc.), basic tasks in other functional areas of human resources, etc. This position is also responsible for absence management reporting and auditing and serving as a liaison to payroll. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth’s telework policy. Currently, VDACS’ Human Resources Office will consider one telework day per week once the selected candidate is fully onboarded and trained. This position may be required to provide office coverage during core business hours (up to 5:00 p.m., Monday through Friday).

Minimum Qualifications

Basic working knowledge of human resources and office administration, procedures and guidelines typically associated with roles in a human resources office. Superior customer service skills. The ability to independently manage diverse responsibilities and prioritize work assignments to effectively meet tight deadlines and enhance operating efficiency of the office is essential. Ability to communicate in a courteous, professional, and tactful manner both orally and in writing with a diverse population in all situations and to establish and maintain effective working relationships with all levels of the organization. Excellent organizational skills and attention to detail are a must. Ability to work as a member of a team; take direction; apply and interpret personnel policies and guidelines; manage administrative details; effectively conduct research; work with sensitive information and discreetly manage delicate situations with tact, respect and courtesy are required. Proficiency with a variety of software application systems, particularly MS Office (Word, Excel, Outlook and PowerPoint) and web-based systems such as e-learning, recruitment management, etc. H.S. Diploma or equivalent required.

Additional Considerations

A combination of related education, training and experience indicating possession of the preceding knowledge, skills, and abilities to include knowledge of human resources principles, office administration, data analytics, or related field. Proven experience in human resources setting, report generation, data analysis, and administrative support, preferably in state government. Basic working knowledge of state software systems such as Cardinal/PeopleSoft, PageUp, VRS Navigator, etc.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Immigration Reform and Control Act requires that before we can legally employ an individual, we must verify both the identity and employment authorization of the individual. VDACS uses Form I-9 to satisfy this requirement. Form I-9, instructions, and the List of Acceptable Documents can be found at https://www.uscis.gov/i-9. VDACS does not offer sponsorship for employment purposes; therefore, the selected candidate will need to be able to provide acceptable documents in accordance with Form I-9 (use link above for more details). Additionally, VDACS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional assistance with this requirement, please contact hr.vdacs@vdacs.virginia.gov.

Final candidate must successfully complete a fingerprint-based criminal background check.

If you have been affected by DHRM Policy 1.30 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

Contact Information

Name: Human Resources

Phone:

Email: hr.vdacs@vdacs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.