Human Resources Assistant

Title: Human Resources Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $53,004.00-55,188.43

Pay Band: 3

Agency: Virginia Department of Health

Location: CHESAPEAKE HQ

Agency Website: https://www.vdh.virginia.gov/chesapeake/

Recruitment Type: State Employee Only - E

Job Duties

What We Offer:
Comprehensive state benefits that include 12 paid holidays and paid leave, health benefits, life insurance, disability plans, deferred compensation, disability (long-term and short-term), long-term care, retirement, employee assistance program (EAP), wellness program, education assistance and more!

What We Do:
At the Chesapeake Health Department we are dedicated to preventing illness, promoting healthy lifestyles, and protecting the environment for all citizens of Chesapeake. We are seeking a full-time Human Resources Assistant to join our small Human Resources Team. This position will perform administrative tasks and services to support effective and efficient operation of the district's human resources department . If you want to be a part of a dynamic team and make a difference in the community then the Chesapeake Health Department is the place for you!

What You'll Do:
Welcome new employees to the organization by conducting new employee orientation.
Assist with day-to-day operations of human resource functions and duties and provide clerical human resource support. Answer frequently asked questions from applicants and employees relative to standard policies, benefits, and hiring processes. Assist in explaining and providing information on employee benefits, programs and education. Maintain the integrity and confidentiality of human resource files and records and ensures accurate and up-to-date human resource files, records, and documentation. Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. Process documentation and prepare reports relating to personnel and general human resource activity.

Keep up to date with the latest human resource trends and best practices
Act as a liaison with City of Chesapeake for payroll and human resources and assists managers, supervisors, and staff with questions and concerns. Provides backup technical and executive level administrative support. Work regularly requires discretion, interpretation of policies, procedures or processes, and strong calendar management and scheduling skills.

More About Us:
We are a part of the Virginia Department of Health (VDH); a state agency that works to protect and improve the health of people in Virginia. The VDH central office is located in Richmond, Virginia. Local public health departments are spread throughout the state and support counties, cities and/or regions in which they reside. The goal of VDH is to become the Healthiest State in the Nation. We work with the City of Chesapeake to provide public health services to the Chesapeake community.

We are located in the Great Bridge area of Chesapeake at 748 Battlefield Blvd.

Check out our website to learn more about the Chesapeake Health Department and the services we provide: www.vdh.virginia.gov/chesapeake

Minimum Qualifications

• General knowledge of human resource programs, regulations, and guidelines
• Ability and experience applying applicable policies and procedures
• Ability to prepare, process, track and file personnel records
• Knowledge and experience with administrative and clerical processes and procedures
• Strong computer, oral and written communication, and organizational skills
• Ability to manage competing priorities and meet deadlines
• Ability to maintain confidentiality

Additional Considerations

• Training in Human Resources or related field
• Experience working in a Human Resources office for a large complex agency

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
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In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.

Contact Information

Name: Natalie Newby

Phone: please refer to email

Email: natalie.newby@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.