Human Resources Coordinator

Title: Human Resources Coordinator

Agency: Piedmont Virginia Community College

Location: Albemarle - 003

FLSA: Nonexempt

Hiring Range: $22.50 - $25.50/hour--depending on experience

Full Time or Part Time: Part Time

Additional Detail

Job Description:

Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu

PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.

Position Title: Human Resources Coordinator

State Classification Title: Admin & Office Specialist III
Pay Band: 003

Job Code: 19013
Department: Human Resources
Employment Type: Part-time, on-site (29 hours per week), benefits: not eligible

Position Summary

Reporting to the Associate Vice President for Human Resources, the Human Resources Coordinator provides essential support for HR functions at PVCC. The coordinator offers frontline assistance to employees, facilitates HR processes, and ensures compliance with state and federal requirements. The coordinator plays a key role in ensuring the smooth operation of HR while delivering high-quality customer service. The successful incumbent will possess exceptional customer service skills and the ability to handle sensitive and confidential information professionally.

Duties and Responsibilities:

Employee Support

• Serve as the first point of contact for employee walk-ins, emails, and phone inquiries.
• Assist employees in completing documents and provide guidance or appropriate referral on HR policies, payroll processes, and general employment matters.
• Direct employees to appropriate resources or HR personnel for specialized assistance.

Employee Records & Data Management

• Organize and maintain employee personnel files (both hard copy and electronic) in accordance with established retention policies.
• Update HR databases with personnel changes, terminations, and new hires.
• Provide support for the annual faculty multi-year appointments and promotions process.
• Collect and track faculty contracts, coordinating with the President and Executive Assistant to ensure accuracy and execution.

HR Operations & Office Support

• Assist with organizing employee onboarding, recognition, and engagement activities.
• Maintain PVCC’s HR team’s web presence.
• Order office supplies, process requisitions through the eVA state procurement system, and track HR-related expenses.
• May occasionally provide general administrative support to the AVP of Human Resources.

Work Environment & Physical Demands

• Standard office environment.
• Ability to stand, bend, and lift up to 10 lbs. for organizing, transporting, or filing HR materials.
• Frequent interaction with employees in person, by email, and by phone.

• Excellent interpersonal and communication skills with a strong customer service orientation.
• Strong organizational skills, ability to multitask and work independently, attention to detail, and the ability to maintain high levels of confidentiality with personnel information.
• Ability to analyze issues, provide guidance, and recommend appropriate actions or refer them to the appropriate individuals for support.
• Proficiency in Microsoft Office Suite and the ability to learn HR software.
• Basic understanding of HR principles and knowledge of applicable state and federal employment laws.
• Experience and comfort with data management and information systems administration.

• Experience working in a higher education or public-sector HR environment.
• Familiarity with Virginia Department of Human Resource Management (DHRM) policies.
• Experience with HR Information Systems (HRIS).