Lease Administrator - DR017

Title: Lease Administrator - DR017

State Role Title: General Admin Supv/Coordinator II

Hiring Range: $60,000 - $70,000

Pay Band: 5

Agency: Department of General Services

Location: Washington Building

Agency Website: www.dgs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of General Services makes it easier for government to do business – and Virginians to do business with the government by providing a broad range of services to citizens, the Commonwealth, and businesses. DGS has a diverse group of employees providing services ranging from facilities management, laboratory services, real estate, procurement, engineering, and more.

DGS Division of Real Estate Services (DRES) provides a full range of real estate services to state agencies to best meet their needs while avoiding unnecessary costs. DRES manages the COVA’s broad portfolio of leases, sells or assists with redeploying underutilized real estate assets and oversees other real estate transactions as needed by state agencies. The Division assists agencies and institutions to develop and maintain facility strategic plans, assessing current and future facility needs.

DRES is currently seeking a qualified Commercial Lease Administrator who will assist the DGS DRES Business Manager in providing general business management and Lease Administration to DGS DRES and administering the portfolio of DGS leases which is currently approximately 500 office leases totaling approximately $6.3 million monthly in rent expense.

This position is instrumental in facilitating lease accounting information to the Accounting/Fiscal Department to ensure DRES and the Lease Administration Team continue to function smoothly and efficiently when accounting for payables and receivables. This allows continued streamlined functionality and better efficiency in order to provide the information for General Assembly reporting requirements.

Minimum Qualifications

Candidate must have considerable experience in commercial lease administration, real estate business management, or commercial property management accounting in performing financial analysis of lease transactions and understanding commercial leases and other legal documents. Demonstrated ability and experience with reconciling commercial lease and construction related billings against contract provisions and to allocate costs based on square footage or other appropriate drivers is required. Must have experience preparing all documentation and records required for lease and contract administration. Ability to manage multiple priorities within a fast-paced environment and to work independently and as part of a team. Excellent attention to detail skills is a must. Excellent interpersonal skills and ability to effectively communicate with different levels of management and staff. Highly skilled in the use of PC’s (Microsoft Office Products) is required. Skilled in the use of lease administration database management system and/or billing a management system. Experience preparing documentation and records required for commercial lease and contract administration is required. Considerable experience performing financial analysis of commercial lease transactions such as landlord operating expenses, charges and reconciliations, common area maintenance and pass-through charges and reconciliations, and rent increase calculations.

Additional Considerations

Experience using commercial Real Estate/Lease Administration Software is an additional consideration.

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. DGS is a qualifying employer for the Public Student Loan Forgiveness Program.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Notice: DGS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.

The selected candidate must pass a criminal background check.

Fax, e-mail, or mail applications will not be accepted. The online State application must contain all required information and fully respond to the questions to be considered for this job opportunity.

For assistance or computer access, please visit your local Virginia Employment Office or contact our office at jobs@dgs.virginia.gov or call 804-786-3910.

Applications will be accepted until a suitable pool of candidates is received. After 5 business days, this position may be closed at any time.

The Virginia Department of General Services is an equal opportunity employer. Minorities, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.

Contact Information

Name: Department of General Services

Phone: 804-786-3910

Email: Jobs@DGS.VIRGINIA.GOV

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.