Legal Secretary Senior Expert, Civil Litigation Section

Title: Legal Secretary Senior Expert / Civil Litigation Section

Hiring Range: Commensurate with experience

Agency: Attorney General & Dept of Law

Location: Office of the Attorney General

Agency Website: www.oag.state.va.us

Recruitment Type: General Public - G

Job Duties

The Office of the Attorney General is seeking a Secretary to serve as a Legal Secretary Senior
Expert in the Employment Unit of the Office’s Trial Section. The position offers the challenge
and opportunity of public service, work-life balance, and an attractive compensation package
inclusive of paid time off, paid holidays, teleworking options, health/dental/life insurance,
retirement benefits and more.

LEGAL SECRETARY SENIOR EXPERT (00014)
OFFICE OF THE ATTORNEY GENERAL
CIVIL LITIGATION DIVISION
TRIAL SECTION – EMPLOYMENT UNIT

Minimum Qualifications

DUTIES: The successful candidate will provide the following services:
• Clerical Duties: Provide secretarial support to up to seven Employment Unit-Trial
Section attorneys and provide backup secretarial support to attorneys in the General Civil
Unit of the Trial Section. Duties include: prioritizing work assigned by the attorneys;
typing and editing briefs, pleadings, discovery requests and responses, correspondence
and memoranda, and preparing same for filing by mail, in person, or electronically;
drafting correspondence for attorneys' signatures; proofreading and performing quality
checks on all work product, including referring to Lexis Advance, Westlaw and the
Bluebook; scanning pleadings and correspondence received electronically and by U.S.
mail into electronic database; attending to all aspects of discovery; opening and
distributing mail (10) managing the opening of new cases and the closing of ended cases
in the Office’s case management database; other administrative tasks related to active
trial practice.
• Paralegal Duties: establish files, organize and maintain electronic file for all discovery;
upload discovery documents to file sharing platform; communicate with clients, experts and
opposing counsel; prepare trial exhibits and materials; contact and schedule witnesses for
meetings and depositions; prepare and track subpoenas and arrange for service.
• Administrative Duties: prepare and process travel vouchers and requests for travel as
well as purchase, reimbursement and payment forms; arrange for conference rooms and
schedule court reporters; provide backup secretarial support to other units in the Trial
Section; and electronically file, where applicable and appropriate, in the Fourth Circuit
Court of Appeals, the U.S. District Courts in the Eastern and Western Districts of
Virginia, the Supreme Court of Virginia and the Court of Appeals of Virginia, using
VACES and the CM-ECF/Pacer system
QUALIFICATIONS: A minimum of three to five (5) years working in an employment law
practice. The position requires exceptional written and verbal communication skills, proficiency
in time management, and the ability to work independently and as a team member. Candidates
must also demonstrate the ability to work well under pressure and adjust priorities without close
supervision. The successful candidate must possess a valid driver’s license and will be subject to
a criminal background check. This position presents an exciting and rewarding opportunity for
the right candidate to be part of a dynamic team and to perform a valuable public service.

Preferred Qualifications:

To ensure timely
consideration, please submit application materials by February 10, 2023.

Special Instructions: 

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information:

Name: Human Resources

Phone: 804-786-2071

Email: helppersonnel@oag.state.va.us

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.