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Department: Academic Affairs
Classification: Gen Admin Supv 1/Coord 1
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 04
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The Office of Undergraduate Education, within the Provost’s Office, manages undergraduate academic programs that stretch across all colleges and schools at George Mason University. These include university-level curriculum approval, general education (Mason Core), University Studies programs, the Office of Academic Advising, and Mason Impact initiatives that support transformational learning for undergraduate students, including the Office of Student Creative Activities and Research (OSCAR), Office of Community Engagement and Civic Learning (CECiL), and Office of Fellowships. In all of our work, we seek to inspire undergraduate students to become engaged citizens and well-rounded scholars who are prepared to act in a diverse, global world, by creating and sustaining innovative programs that enhance our students’ academic experience and contribute to their academic success. We are dedicated to ensuring that students from all backgrounds have equal access to all of our programs.
About the Position:
The Office Manager supports all departments and team members in Undergraduate Education. This role provides administrative and operational support across all areas in Undergraduate Education. Areas of responsibility include: human resources activities, fiscal and budget operations, internal grants administration, technical and telecom coordination, space management, and oversight of day-to-day office activities and needs.
Responsibilities:
Coordinates and oversees office operations and procedures
Manages financial and budget planning activities
Administers and executes the financial aspects of internal grant and scholarship programs
Serves as the Human Resources Liaison and EPAF Approver for Undergraduate Education
Collaborates with the Administrative Specialist in coordination of office projects and events
Assists with additional related tasks as assigned by supervisor to support the mission of Undergraduate Education and strategic direction of the university
Required Qualifications:
Knowledge:
• Understanding of administrative and policy procedures and systems such as Microsoft Office suite, databases, managing files and records, and other office procedures and terminology, and ability to learn new systems;
• Knowledge of principles and processes for providing customer and personal services; and
• Comprehension of business and management principles involved in strategic planning, resource allocation, human resources, and coordination of people and resources.
Skills:
• Demonstrated organizational and time-management skills;
• Strong written, oral, and interpersonal communication skills as appropriate for the needs of the audience;
• Skilled in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems;
• Understanding the implications of new information for both current and future problem-solving and decision-making;
• Skills to monitor/assess performance to make improvements or take corrective action; and
• Demonstrated proficiency in Microsoft Office products (Word, Excel, PowerPoint).
Abilities:
• Ability to innovate, organize, and solve problems;
• Ability to listen to and understand information and ideas presented in writing and verbally and the ability to communicate information and ideas in writing and verbally so others will understand;
• Ability to proactively identify and address problems or questions that may arise;
• Ability to multi-task and take on multiple projects at once, while remaining calm under pressure;
• Ability to work with a sense of urgency while maintaining attention to detail;
• Demonstrated ability to take initiative in analyzing and accomplishing tasks; and
• Flexibility and the ability to adjust actions in relation to others' actions and shifting priorities.
Preferred Qualifications:
Instructions to Applicants:
For full consideration, applicants must apply for Office Manager, Undergraduate Education at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.
Posting Open Date: December 16, 2024
For Full Consideration, Apply by: January 20, 2025
Open Until Filled: Yes
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
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