Office Services Assistant

Title: Office Services Assistant DSP01682, DSP01577

State Role Title: Admin and Office Spec II

Hiring Range: Negotiable and commensurate with experience

Pay Band: 2

Agency: Department of State Police

Location: Richmond, Saunders Ave

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

About the Position:

The Virginia State Police (VSP) is seeking to hire an Office Services Specialist in our Safety Division at their Headquarters in Richmond, Virginia. The successful candidate will provide customer service to over 4,500 inspection stations statewide, Virginia law enforcement officials, and the general public; review submitted orders for inspection supplies; determine if quantity of supplies ordered is appropriate based on station's inspection history and use; conduct in-depth audits of station sticker inventory and inspection records to identify any missing or unaccounted serial numbers using Motor Vehicle Safety Inspection Program procedures and station inventory file data; assist with ordering and processing shipping supplies; and assist with filing, sorting, packaging, and other miscellaneous tasks as needed.

About the Agency:

We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!

VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.

Minimum Qualifications

•Knowledge of general office practices to include basic mathematics, grammar and research methods; and of numeric and alphabetic filing systems.
•Skill in operating computers and using Microsoft Office applications for data entry and memo and letter writing; and in speaking respectfully with people.
•Ability to follow oral and written instructions; to communicate effectively orally and in writing in English; to use automated office equipment; and to work independently and with others.
•General office and clerical experience that includes reconciliation of data and performance of a variety of routine numeric and administrative tasks.
•High School Diploma or GED equivalent.

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on June 4, 2025. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.

The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state, or local laws.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

(V)alor (S)ervice (P)ride

Contact Information

Name: Talent Acquisition & Employee Relations Section of the Human Resources Division

Phone: civilianemployment@vsp.virginia.gov

Email: civilianemployment@vsp.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.