Part-time Grants Specialist

Summary:

The Partnership for People with Disabilities at Virginia Commonwealth University celebrates over 40 years as Virginia’s University Center for Excellence in Developmental Disabilities Research, Training and Dissemination (www.vcu.edu/partnership).

We are seeking a dynamic person to serve as Part-Time Grants Specialist which is a part-time position for up to 10 hours per week to include nights and weekends.

The Partnership is a grant funded center in the School of Education at VCU. Our current funding portfolio involves a large amount of federal grants or federal flow-thru funds. Due to current climate with unstable federal grant funding support, these funds are not guaranteed; therefore, we cannot guarantee funding for this role long-term. However, given our long history, we anticipate additional funding to support the organization.

This will be an open rank position with an anticipated slotting of Sr. Financial Specialist 2 (81005). We are offering a part-time position with .25 FTE.

Position Responsibilities:

This position will support operations at the Partnership for People with Disabilities which is a grant funded organization at VCU. Job responsibilities include the following:

• Reconciles assigned accounts which includes preparing monthly summary reports, verifying accuracy, resolving discrepancies, and projecting future costs.
• Assists with preparation of payroll reports, updating payroll changes in Banner, and monthly tracking.
• Reviews effort on a bi-monthly basis. Assists with reporting in the OMEGA system by working closely with the financial coordinator to ensure entries are accurate and posted timely.
• Assists with reviews and approvals on purchase orders, IDTs, travel requests, personal reimbursements, etc.
• Communicates with staff in a timely fashion.
• Assists Director of Business Operations with reporting.
• Assists with grant proposals, and utilizes an online electronic grant submission process (Rams-Spot).
• Assists with business operations tasks (Fiscal, HR, Technology, Building) under the Director of Business Operations on rare occasions.
• Must be able to serve as a backup team lead for fiscal operations on an infrequent basis.
• Serve as an approver of fiscal and travel transactions when needed.
• Must be able to complete complex purchases and understand the procurement processes for bids, BVA, and sole source requests.
• Assists with processing requests during high peak times.
• Must be able to work nights and weekends
• Other duties as assigned.

Required Qualifications:

• Experience working in a finance role.
• Knowledge of the grants administration process.
• Prior supervisory experience, or experience approving work processed by others.
• Experience with working in a finance system similar to Banner or the eVA purchasing systems.
• Experience preparing or reviewing fiscal or travel transactions.
• Experience using Microsoft or Google Suites software (docs, sheets, hangouts, etc.)
• Must be able to proofread and communicate professionally with staff and consumers.
• Must be detailed oriented, a team player and have the ability to work at a fast-pace with minimal supervision.
• Critical thinking and problem solving skills are required.
• Must be willing to learn new software programs.
• Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff and students from various backgrounds and experiences, or a commitment to do so as a staff member of VCU.

Preferred Qualifications:

• 3 -years experience in grants administration.
• Prior supervision experience.
• 3 - years experience in a leadership role.
• Experience with Banner and the eVA purchasing systems.
• Experience reviewing and approving fiscal and travel transactions.
• Experience using Google Suites software (docs, sheets, hangouts, etc.).
• Experience with VCU’s Rams-Spot system.