Payroll Accountant Senior #W0274

Title: Payroll Accountant Senior #W0274 & W2148

State Role Title: Financial Services Specialist II

Hiring Range: $63,500-80,000 salary commensurate w/exp.

Pay Band: 5

Agency: Department of Social Services

Location: Dept of Social Services

Agency Website: www.dss.virginia.gov

Recruitment Type: State Employee Only - E

Job Duties

At the Virginia Department of Social Services, we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices, ideas, and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement, we commit ourselves to listening, learning, and cultivating environments of trust, respect, and positive engagement. Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.

We design and deliver high-quality human services that help Virginians achieve safety, independence, and overall well-being. We are a $2 billion agency – one of the largest in the Commonwealth of Virginia – partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide. We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia’s most vulnerable citizens have easy access to the services and benefits available to them.

The Division of Finance (DOF) performs management and oversight of the annual budget and spending for VDSS. It provides guidance for the departments’ financial policies and ensures fiscal compliance with state and federal regulations. The Division of Finance is also responsible for processing financial transactions for VDSS and reporting the results of those transactions to local agencies, field offices, state, and federal entities.

We are currently seeking two Payroll Accountant Seniors to be responsible for working with the Payroll Service Bureau (PSB) at DOA, to ensure payroll for both agency 765 (VDSS) and 200 (OCS) is certified accurately and timely. The incumbent will also be required to perform reconciliations of various payroll reports and transactions between systems, research discrepancies and outstanding items to ensure compliance with established guidelines; ensure payroll expenditures are properly charged by clearing suspense accounts and allocating to proper funds by preparing journal entries; reviewing monthly VRS and Healthcare charges in the default account coding and preparing journal entries to move expenditures; communicate with internal and external customers; correctly apply and interpret state, federal, and internal rules and regulations, and adhere to mandated schedules.

Minimum Qualifications

*Comprehensive knowledge of Generally Accepted Accounting Principles (GAAP)

*Knowledge of the Commonwealth Accounting Policies and Procedures (CAPP).

*Experience preparing account reconciliations, updating/maintaining spreadsheets, and creating journal entries.

*Experience assisting and/or preparing financial reports.

*Experience working with automated financial accounting system.

* Proficiency with computer software (MS Office, Excel, Word, and PowerPoint), as well as demonstrated experience to generate, maintain and manipulate reports and spreadsheets required.

*Ability to accurately calculate financial data based on state/federal policies and internal guidelines.

*Ability to demonstrate teamwork to meet Agency strategic goals and objectives.

*Ability to communicate effectively, both orally and in writing, with all business professionals, partners, customers, and diverse staff of professional accountants.

*Demonstrated ability to plan and organize multiple responsibilities and ensure completion of tasks by their due date.

Additional Considerations

*Experience with automated financial accounting systems such as Oracle Financials and Cardinal.

*Experience working in an accounting and/or payroll setting.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (RMS) employment site no later than 11:55 p.m. on the closing date listed. Each application is reviewed for documentation that shows the applicant meets the minimum and additional consideration qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided. This website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your RMS account for the status of your application and this position. Multiple positions may be filled from this recruitment within 90 days of the closing date. This position will remain open for a minimum of five consecutive workdays or until position is filled.

Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

VDSS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Selected candidate may be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

VDSS values the service and experience of our Veterans. As such, Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply. Reasonable accommodations are available to applicants, if requested, during the application and/or interview process.

Virginia Department of Social Services does not provide sponsorship.

The Virginia Department of Social Services is an Equal Opportunity Employer and encourages diversity within its workforce.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application or resume. Minorities, Individuals with disabilities, Veterans and people with National Service experience are encouraged to apply. For more information about our employment practices, please visit our “Vision, Mission and Strategic Plan”.

In addition to a rewarding work experience, VDSS offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching – Employee Benefits.

If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document through the “Virginia Jobs” (RMS) employment site when you apply.

Contact Information

Name: VA Department of Social Services-Div. of Human Resources

Phone: dssrecruitment@dss.virginia.gov

Email: dssrecruitment@dss.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.