Payroll Analyst Senior

Title: Payroll Analyst Senior

State Role Title: Financial Services Spec II

Hiring Range: $69,883- $80,365

Pay Band: 5

Agency: Department of Motor Vehicles

Location: DMV Headquarters, Richmond, VA.

Agency Website: www.dmwnow.com

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Motor Vehicles (DMV) is seeking an efficient and detail-oriented Sr. Financial Payroll Analyst. This senior level position is responsible for ensuring the accurate and timely processing of payroll, with a focus on complex payroll tasks and ensuring compliance with federal, state, and local tax regulations. This role involves detailed payroll reconciliations, advanced payroll data verification, resolving complex employee payroll inquiries, and overseeing the accuracy of payroll-related data.

The Sr. Financial Payroll Analyst also works closely with other departments to ensure the accuracy of payroll data and maintains thorough records for compliance purposes.

Responsibilities Include:
•Conducting thorough reviews of payroll data to ensure all information is accurate and complete before each payroll cycle
•Analyzing and resolving discrepancies between payroll data and employee records, ensuring minimal errors
•Responding to and resolving employee payroll inquiries, including pay discrepancies, timesheet errors, and other payroll-related concerns
•Reviewing and verifying employee timesheets for accuracy, completeness, and adherence to agency policies
•Identifying opportunities for process improvements within payroll workflows and suggesting enhancements to increase efficiency, accuracy, and compliance
•Participating in new employee orientation sessions twice a month, onboarding new hires and reviewing payroll processes, pay periods, and payment timelines

The Virginia Department of Motor Vehicles (DMV), headquartered in Richmond, Virginia, serves approximately 6.2 million licensed drivers and ID card holders with over 8.4 million registered vehicles. In addition, DMV serves many businesses, including dealers, fuel tax customers, rental companies, driving schools, other state agencies, local governments, and non-profit organizations. DMV operates upon five fundamental core values: Trustworthiness, Respect, Accountability, Integrity, and Teamwork (TRAIT). We don’t just talk about our core values. We live them!

Minimum Qualifications

•Advanced skills in Microsoft Excel that include advanced formulas, V-lookups, and pivot tables
•Considerable experience handling complex payroll issues and discrepancies, ensuring quick resolution with a high level of accuracy
•Exceptional attention to detail, ensuring all payroll data is verified accurately, with minimal overlooked discrepancies
•Deep understanding of payroll laws and tax regulations, ensuring all payroll processing is compliant with federal, state, and local regulations, and ability to maintain strict confidentiality
•Considerable experience working effectively with HR, Benefits, the payroll processor, and other departments to ensure accurate payroll processing
•Ability to effectively prioritize tasks and manage multiple payroll cycles simultaneously in a high-pressure environment
•Advanced skills in complex payroll systems for reporting, analysis, and reconciliation tasks
•Ability to analyze payroll discrepancies and reconcile complex payroll reports
•Strong verbal and written communication skills
•Experience providing customer service to both internal and external customers

Additional Considerations

o Experience with state payroll systems such as Cardinal (or similar software like ADP, Workday, PeopleSoft, etc.) is preferred

o Certified Payroll Professional (CPP) certification, demonstrating advanced knowledge and professionalism in payroll management.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form. DMV participates in E-Verify.

All applicants for employment must consent to a driver history and criminal background check. A fingerprint-based criminal history check will be required on selected applicant(s).

Submission of an online application is required. DMV does not accept applications, resumes, cover letters, etc. in any other format. When applying for jobs, please ensure your online application or resume is complete with duties and skills associated with your work experience as well as years of experience in order to properly assess your skills in the screening process. Candidates are evaluated based on information provided in the application materials. Missing information cannot be assumed.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act. Contact 804-367-9728 for assistance.
Minorities, individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TT

Contact Information

Name: DMV Employment

Phone: 804-367-0528

Email: employment@dmv.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.