Payroll Specialist

Title: Payroll Specialist

Agency: Southside Va Community College

Location: Brunswick - 025

FLSA: Nonexempt

Hiring Range: Minimum $44,192, commensurate with experience and qualifications

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Established in 1970, Southside Virginia Community College (SVCC) is one of 23 colleges in the Virginia Community College System, with seven locations across several counties, including Brunswick, Charlotte, Nottoway, Mecklenburg, Greensville, and Halifax. SVCC serves the largest community college region in the state, covering ten counties and one city.

SVCC is located in a beautiful rural region renowned for its rolling hills, pine and hardwood forests, and farmland, and is home to two popular lakes: Gaston and Kerr. We offer a welcoming learning environment and are accredited to award associate degrees. The college offers a diverse range of programs, including developmental studies, academic, technical, and lifelong education. SVCC empowers students to build skills, knowledge, and leadership, preparing them to thrive in a changing society.

Thank you for considering employment with Southside Virginia Community College (SVCC). We are dedicated to attracting and retaining a talented workforce, which has earned us recognition as a Great College to Work For by The Chronicle of Higher Education for several consecutive years. Committed to ensuring equal educational opportunities for all students, SVCC values the diverse backgrounds and perspectives of our students, faculty, staff, and the communities we serve. For more information, please visit southside.edu

Join SVCC as a Payroll Specialist — ensuring every detail adds up to employee trust and satisfaction.

The Payroll Specialist is a vital member of the Human Resources team, responsible for ensuring the accurate and timely processing of employee payroll. This role involves managing various payroll-related tasks, maintaining compliance with relevant laws and regulations, and providing exceptional support to employees regarding their payroll inquiries. The Payroll Specialist plays a vital role in maintaining employee satisfaction by ensuring that payroll is executed smoothly and efficiently.

The core responsibilities of this position include, but are not limited to:

• Ensure accurate and timely payroll processing for all college employee classifications to include special pay types (Verify accuracy of contracts received; Submit payroll information to the Shared Services Center (SSC) to be keyed and processed by the established time-frames; Verify and enter payroll changes and updates; Work closely with the SSC on all payroll matters, including resolving discrepancies; Assist in payroll certification by providing appropriate documentation to the Business Office; Process tax forms and direct deposit forms as needed; Work closely with the Benefits Specialist to ensure appropriate deductions are properly processed; etc.)
• Supports the Time, Leave & Benefits Specialist and serves as back-up (Supports the Time, Leave & Benefits Specialist by monitoring time and leave when necessary and ensuring time is approved by established deadlines; Works with the Benefits Specialist to ensure timely processing of new hire enrollments and benefit changes for current employees and coordinates these changes with payroll functions; Responsible for monthly Healthcare and VRS reconciliations; Serves as the back-up for the TLAM & Benefits Specialist as needed, etc.)
• Other HR Responsibilities (Employment Verifications; Process Garnishments, Child Support, and Tax Liens; Asst HR Director, etc.)

• Prior experience working in payroll administration or a similar role
• Knowledge of Agency, State and Federal regulations relating to payroll and human resources
• Thorough knowledge of human resource and payroll information systems
• Excellent communication, customer service, and interpersonal skills
• Exceptional attention to detail and accuracy
• Exceptional analytical and organizational skills
• Adept at managing tasks and balancing priorities
• Strong working knowledge of MS Office or comparable software suites
• Strong working knowledge of Google platforms (Gmail, Sheets, Docs, etc.)
• Must possess a strong work ethic and the ability to work with all levels of employees/administration and communicate to each using appropriate methods
• Ability to handle confidential information, use professional discretion, and exercise ethical conduct
• Demonstrated ability to work independently as well as with others
• Demonstrated ability to interpret policies and procedures

• Experience in PeopleSoft
• Training, education, and experience, preferably in payroll/human resources
• Community college payroll experience
• Knowledge of the state’s payroll system, Cardinal