Permit Tech-Part Time

Title: Permit Tech-Part Time

State Role Title: Admin and Office Spec III

Hiring Range: $22.94- $37.27

Pay Band: UG

Agency: VA Dept of Transportation

Location: NOVA District Office

Agency Website: www.vdot.virginia.gov/careers

Recruitment Type: General Public - G

Job Duties

This hourly/wage position is not entitled to the State’s benefits package or Virginia Personnel Act (VPA) protections. Incumbents hired into hourly/wage positions are limited to working an average of 29 hours per week and 1,500 hours in a 12-month period.

The Virginia Department of Transportation (VDOT) Northern Virginia District is seeking an organized, detail-oriented individual to serve as program support to ensure permit applications, fees, sureties, street acceptance and requests are processed accurately and in a timely manner. You will provide administrative and technical support to include coordinating workflow, maintaining files, preparing reports and assemblies, entering, and tracking data and processing information related to the permitting process.

Responsibilities include but may not be limited to:

Customer Service - Assist internal and external customers on a variety of topics related to assigned program area.

Permit Processing and LUPS - Process permit applications with review for accuracy and completeness.  Post incoming fees and sureties.  Distribute expiration notices to permit holders.  Renew expired permits and record monies in LUPS.  Distribute requests for final inspections.  Maintain spreadsheets for pending and issued permits and active or released sureties.  Prepare permit completion notices and process release of sureties.  Determine fee and surety amounts as appropriate. Assist Permit Manager with permit information and correspondence as needed.

Communications- Communicate with VDOT staff and external contacts related to assigned program areas.

Street Acceptance and RIMSDACHS - Enter Street data into RIMSDACHS program for street additions, discontinuances, and abandonments.  Assign route numbers for new streets.  Prepare and submit documents to County for approval and to Developer for required fees and surety.  Process fees and sureties in LUPS.  Prepare assemblies for submittal to Central Office.  Distribute Central Office monthly acceptance reports to County, Developer, and Maintenance.  Maintain spreadsheet for active and released sureties for street acceptance program.  Update and maintain street acceptance databases.    Follow up for one-year defect inspections. Process surety releases. 

Records Retention and Reporting - Organize and maintain files and records in accordance with retention policies.

Administrative Support - Provide administrative and technical support and document management. Follow established practices and procedures in accordance with local, state, and federal laws, and all applicable policies and procedures.

Minimum Qualifications

• Ability to work independently and under pressure.
• Knowledge of office and program support activities. 
• Knowledge of permitting automated management system functionality. 
• Knowledge of applicable policies and practices. 
• Ability to prioritize, organize, and communicate information. 
• Skill in the use of software applications to include MS Office and web-based systems.
• Ability to research, gather and analyze data. 
• Ability to accurately perform data entry. 
• Ability to interpret basic policies and procedures.
• Ability to compile, coordinate and prepare records and reports.
• Ability to communicate effectively orally and in writing.

Additional Considerations

• A combination of training, experience, or education in Permitting or related field desired.  
• Knowledge of permitting and street acceptance process. 

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

RMS/PageUp provides a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance, benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at: http://www.vdot.virginia.gov/policies/employees/.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.vdot.virginia.gov/about. Click on Mission statement, shared values, and code of ethics to review them and if in agreement, we welcome you to apply.

All candidates selected for an interview may be required to perform a skills demonstration as part of the interview process.

This position is designated as essential to emergency operations and may be required to work outside of normal work hours, on weekends and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations to ensure the safety of the traveling public.
Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Pre-employment physical and drug screen required for CDL permit and licensed individuals. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.vdot.virginia.gov/policies/employees.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.dars.virginia.gov/drs/pathways/PWContact.aspx, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Contact Information

Name: Danielle Rayner

Phone: 703-259-2378

Email: danielle.rayner@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.