Procurement Officer

Title: Procurement Officer

State Role Title: Procurement Officer I

Hiring Range: $56,530 - $91,861

Pay Band: 4

Agency: VA Dept of Transportation

Location: Hampton Roads District Office

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

What drives you?  Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you.  

The Virginia Department of Transportation (VDOT) is excited to offer and announce a competitive opportunity to serve as a Procurement Officer in our Administrative Services Division - Field Services! The base location for this position will be in the Hampton Roads district office

The person in this role will carry out procurement functions for a variety of purchases for goods and services, establish and maintain various procurements using all purchasing methods and determine the appropriate method of competitive process.

The Procurement Officer will also investigate problems related to procurement, policy interpretation, contract administration and vendor performance. The role will also assist with district-wide reviews for procurement compliance to ensure all policies and procedures are followed.

Key job duties include the following:

Contract Administration - Monitor contracts to ensure contract requirements are met and take action to correct deficiencies. Investigate vendor and customer complaints, negotiate with vendors, resolve issues, and reach conclusions for default action or contract renewal.

Training and Compliance - Assist Procurement Manager with annual compliance reviews and training classes. Analyze feedback to improve training. Write compliance reports, provide sound recommendations, and research reasonable conclusions.

Procurement of Goods and Services and Contracts - Process and create contracts and purchase orders through a competitive electronic bidding process (eVA and Cardinal) including posting of Notice of Intent or Notice of Award in a timely fashion. Maintain the Procurement's computerized database and monitor term contracts. Notify Procurement Manager of impending contract expiration and renewal dates. Advise and assist management in other procurement activities as needed.

Requirements:

• Ability to gather data, analyze information, make recommendations and prepare reports
  
• Ability to plan and organize special projects
  
• Ability to establish and maintain effective working relationships with vendors, department officials and the public
  
• Skill in the use of computers and software application
  
• Knowledge of administrative and accounting principles and practices
  
• Knowledge of Virginia's Public Purchasing law and procurement policies
• Ability to obtain a Virginia Contracting Associate (VCA) / Virginia Contracting Officer (VCO) certification
  
• Ability to communicate effectively orally and in writing with internal and external customers
  
• Skill in providing good customer service
  
• Knowledge of contract development, administration and monitoring

VDOT employees serve the citizens of the Commonwealth and travelling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state-maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp

We have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values, therefore visit http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

• Ability to communicate effectively orally and in writing with customers
  
• Ability to gather data, analyze information, make recommendations and prepare reports
  
• Ability to plan and organize special projects
  
• Skill in the use of computers and software applications
  
• Knowledge of public purchasing law and procurement policies
  
• Experience applying administrative and accounting principles and practices
  
• Ability to obtain a Virginia Contracting Associate (VCA) / Virginia Contracting Officer (VCO) certification
  
• Knowledge of contract development, administration, and monitoring
  
• Ability to establish, maintain effective working relationships with vendors, department officials and the public
  
• Skill in providing good customer service
  

Additional Considerations

• Experience in public purchasing or contract administration
• Current Virginia Contracting Officer Certification to current Virginia Contracting Associate Certification or other public purchasing certification.
  
• A combination of training, experience, or education in Business Administration, Public Administration or related field desired
  
• Knowledge and experience with Virginia public purchasing law and procurement policies

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

Contact Information

Name: Greg Rollins

Email: greg.rollins@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.