Procurement Officer

Title: Procurement Officer

State Role Title: Procurement Officer I

Hiring Range: $52,572 - $85,430

Pay Band: 4

Agency: VA Dept of Transportation

Location: Salem District Office

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

What drives you?  Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to professionalism.  At the Virginia Department of Transportation, we have something for you.  

The Virginia Department of Transportation’s (VDOT) is excited to offer and announce a competitive opportunity to serve as a Procurement Officer in our Administrative Services Division - Field Services! The base location for this position will in the Salem district office

The person in this role will carry out procurement functions for a variety of purchases for goods and services, establish and maintain various procurements using all purchasing methods and determine the appropriate method of competitive process.

The Procurement Officer will also investigate problems related to procurement, policy interpretation, contract administration and vendor performance. The role will also assist with district-wide reviews for procurement compliance to ensure all policies and procedures are followed.

Key job duties include the following:

Small Purchasing Procurement Card - Conduct daily, monthly and yearly review of Small Purchase Charge Card Purchases for all cardholders. Issue cards, review and update limits, suspend and cancel cards and accounts.

Contract Administration - Monitor contracts to ensure contract requirements are met and take action to correct deficiencies. Investigate vendor and customer complaints, negotiate with vendors, resolve issues, and reach conclusions for default action or contract renewal.

Training and Compliance - Assist Procurement Manager with annual compliance reviews and training classes. Analyze feedback to improve training. Write compliance reports, provide sound recommendations, and research reasonable conclusions.

Procurement of Goods, Services and Contracts - Process and create contracts and purchase orders through a competitive electronic bidding process (eVA and Cardinal) including posting of Notice of Intent or Notice of Award in a timely fashion. Maintain the Procurement's computerized database and monitor term contracts. Notify Procurement Manager of impending contract expiration and renewal dates. Advise and assist management in other procurement activities as needed. 

Requirements:

• Ability to gather data, analyze information, make recommendations and prepare report
  
• Ability to plan and organize special projects
  
• Ability to establish and maintain effective working relationships with vendors, department officials and the public
  
• Skill in the use of computers and software applications
  
• Knowledge of administrative and accounting principles and practices
  
• Knowledge of Virginia's Public Purchasing law and procurement policies
  
• Ability to obtain and maintain a Virginia Contracting Asociate (VCA) / Virginia Contracting Officer (VCO) certification
  
• Ability to communicate effectively orally and in writing with internal and external customers
  
• Skill in providing good customer service
  
• Knowledge of contract development, administration and monitoring

Minimum Qualifications

• Ability to communicate effectively orally and in writing with customers
  
• Ability to gather data, analyze information, make recommendations and prepare reports
  
• Ability to plan and organize special projects
  
• Skill in the use of computers and software applications
  
• Knowledge of public purchasing law and procurement policies
  
• Experience applying administrative and accounting principles and practices
  
• Ability to obtain a Virginia Contracting Associate (VCA) Virginia and Contracting Officer (VCO) certification
  
• Knowledge of contract development, administration, and monitoring
  
• Ability to establish, maintain effective working relationships with vendors, department officials and the public
  
• Skill in providing good customer service

Additional Considerations

• Experience in public purchasing or contract administration
  
• Current Virginia Contracting Officer Certification
  
• A combination of training, experience, or education in Business Administration, Public Administration or related field desired
  
• Knowledge and experience with Virginia public purchasing law and procurement policies
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

Contact Information

Name: Greg Rollins

Email: greg.rollins@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.