Program Support Tech (Procurement)

Title: Program Support Tech (Procurement)

State Role Title: Administrative and Office Specialist III

Hiring Range: $35,000-$42,000

Pay Band: 3

Agency: Virginia Department of Health

Location: NEW RIVER HQ

Agency Website: www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

New River Health District is actively seeking a procurement professional to join its dynamic public health team! The position serves as the primary procurement officer for the district's five local health departments and diverse selection of programs and services. The position also maintains district inventories of non-IT equipment and supplies; ensures safety data sheets (SDS) remain current; and performs other administrative functions to include providing office coverage as needed. Routine duties include initiating procurements using a small purchase charge card (SPCC); issuing and tracking purchase orders (POs) via the eVA system; serving as the district subject matter expert (SME) on all procurement-related matters; independently researching and applying related policies and procedures; maintaining district inventory of non-IT equipment and supplies; coordinating district surplus of outdated equipment; communicating with vendors; obtaining quotes for items; maintaining and submitting a monthly SPCC log tracking expenditures; et al. The position requires travel to make over-the-counter purchases and visit local health departments as needed.

Independently performs technical office tasks in support of a single program area regularly requiring application of policy and procedures. Characteristic activities: Serves as contact and information resource for one or more programs, may perform eligibility determinations for all services available in health programs; serves as lead worker to direct, advise and train others; designs and directs workflow processes; researches and processes claims; collects data and prepares reports on program activities. May provide performance input regarding staff, to appropriate supervisor.

Minimum Qualifications

• Knowledge of medical office procedures, computer and software technology, medical terminology, use of policies & procedures and customer service;
• Strong interpersonal and communication skills, orally and written;
• Strong organizational skills and experience with software applications and Microsoft Office products (i.e. WORD, EXCEL, and database entry) and general office equipment (copier, fax, calculator);
• Ability and experience with setting up and maintaining files & manuals
• Ability to maintain confidentiality.
• Ability to follow and apply established procedures and applicable policies

Additional Considerations

• Coursework in Medical Terminology
• Understanding of health department operations including fiscal processes
• Experience in procurement in the state system (eVA, SPCC, etc.)
• Demonstrated ability to function independently and be flexible with changing priorities.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion
List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Nicole Altizer

Phone: 540-585-3327

Email: nicole.altizer@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.