Project Associate - Lifetime Learning Program

University Advancement’s Office of Engagement at the University of Virginia is currently seeking an energetic, creative, and organized Project Associate for its Lifetime Learning Program. The successful candidate will assist with stewardship, documentation, and coordinating faculty participating in the Office of Engagement programs.

Reporting to the Senior Director, Lifetime Learning, this individual will oversee project deadlines and assist with coordinating and executing programs for alumni, friends, and families. This position is responsible for managing reports and budgets for all Lifetime Learning programs/projects, making necessary purchases and payments for services and goods, managing contract processes, and tracking Lifetime Learning expenses. The ideal candidate will work effortlessly within a project management software, and establish tracking methods to keep programs on time and within budget. The Project Associate for Lifetime Learning holds a key role in the organization as writer and editor of letters, marketing and promotional campaigns, and documents.

Responsibilities:

• Project Management: Oversees project deadlines, coordinates logistics for public programs involving alumni, parents, and friends, and makes recommendations to project leadership.
  
• Event Agenda and Coordination: Coordinates with faculty speakers on event agendas. Collaborates with team members to organize events for hundreds of participants, both in-person and virtually.
  
• Stakeholder Engagement: Ensures the director, partners, and key stakeholders meet deadlines and have the necessary resources for successful program/project outcomes.
  
• Budget and Reporting: Manages reports and budgets for Lifetime Learning programs/projects, including making purchases, managing contracts, and tracking expenses. Establishes methods to keep programs within budget and on time.
  
• Communication: Keeps the Senior Director informed of spending and any unusual situations.
  
• Decision Making: Interprets information, analyzes data, and makes informed decisions. Recommends new processes based on policy changes and / or situational needs.
  
• Policy Compliance: Maintains knowledge of and complies with organizational policies and procedures related to project/program execution.
  
• Team Support: Assists the Lifetime Learning team with tasks related to projects/programs.
  
• Announcements: Creates informative department announcements monthly.
  
• Travel Coordination: Books travel arrangements and updates the department travel calendar with team schedules.
  
• Program Development: Establishes and seeks new topics, faculty, and potential program ideas for the Lifetime Learning team.
  
• Collaboration: Supports other Office of Engagement administrative team members and attend regular administrative team meetings.
  
• Content Creation: Invites faculty to write articles for UVA’s alumni and parent community, manage and edit the public-facing blog, and reviews all Lifetime Learning documents and marketing materials.
  
• Writing / Editing: Drafts letters, notes and other documents.
  
• Technology Integration: Works closely with University-approved Artificial intelligence (AI) technology.
  
• Additional Duties: Performs other duties as assigned.
  

Required Qualifications:

• Education: Bachelor's degree.
  
• Experience: Minimum of two years of relevant experience. Internships or volunteer work may be considered.
  
• Skills:
  
  • A demonstrated interest in higher education and/or philanthropy and a willingness to quickly learn and develop deeper knowledge about these fields.
    
  • Experience in alumni programming, event planning, project management, and/or marketing and communication.
    
  • Excellent verbal and written communication skills; ability to communicate confidently, professionally, and effectively with stakeholders, executive leadership, and colleagues. Excellent verbal and written communication skills.
    
  • Ability to create and edit documents for the Lifetime Learning program.
    
  • Strong organizational and project management skills.
    
  • Proven problem-solving aptitude and sound judgment. Great decision quality.
    
  • Commitment to confidentiality and discretion when dealing with sensitive data.
    
  • Ability to prioritize work and pivot quickly in response to shifting priorities.
    
  • Exceptional attention to detail and high standard of excellence.
    
  • Excellent interpersonal skills with a strong orientation toward collaboration and teamwork.
    
  • Capable for adapting to changing circumstances.
    
  • AI proficiency.
    
• Technical Proficiency:
  
  • Competence in using computers and related software/hardware, including Microsoft Outlook, Word, Excel, WordPress, Canva, Monday.com (or other project management software), and AI tools.
    
• Availability: Willingness to work evening and weekend hours, and ability to travel overnight as required.
  

UVA Advancement offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using various technologies and tools. This position may be required to work intermittently in a shared office space located in Charlottesville, Virginia. This position is hybrid and the incumbent must live within a reasonable driving distance of Charlottesville.

This is an Exempt level, benefited position. For more information on the benefits at UVA, visit www.hr.virginia.edu/benefits . This position is a restricted position and is dependent upon project need, availability of funding and performance. This position will remain open until filled. This position will not sponsor applicants for work visas.

Anticipated Hiring Range: $54,000-$58,000 / year and is commensurate with education and experience.

For additional information about this role, please contact Sandi Hall, at eym5wh@virginia.edu .

To Apply:

Please apply through the UVA Job Board and search R0070969. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'.

Complete an application online with the following documents:

• CV
  
• Cover letter
  

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Jon Freeman, Recruiting Specialist, at jf2sw@virginia.edu.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.