Project Coordinator

The University of Virginia’s Office of the Vice Provost for Online Education and Digital Innovation (OEDI) is seeking a highly organized and proactive Project Coordinator to contribute to the growth of UVA’s online education and digital innovation strategy. This role is integral to ensuring smooth project execution by coordinating stakeholders, tracking progress, and driving action across cross-functional teams.

Reporting to the Managing Director of Online Education, the Project Coordinator will work closely with UVA faculty, staff, leadership, and vendors to oversee project timelines, manage key deliverables, and ensure adherence to quality standards. This individual will play a critical role in organizing project teams, monitoring status, identifying and resolving obstacles, and integrating vendor contributions when applicable. Additionally, the Project Coordinator will ensure that student voices are represented in UVA’s digital innovation and online learning initiatives by organizing student listening sessions and surveys.

This is an exciting opportunity for a detail-oriented professional to contribute to UVA’s mission of expanding digital innovation and online learning.

Responsibilities

• Coordinate stakeholder engagement across internal teams and external partners to ensure alignment and smooth execution of digital innovation and online education initiatives.
• Track and monitor project progress, following up on tasks, deadlines, and deliverables to ensure accountability.
• Develop and maintain project schedules, resource plans, and status reports, tracking key metrics including cost, timing, and staffing.
• Prepare meeting agendas, document key discussions, and drive action through follow-ups with task owners, leveraging AI and other new tools to enhance efficiency.
• Identify and resolve obstacles that may impact project completion, budget, or timeline.
• Utilize AI-driven solutions and emerging tools to streamline processes, automate tasks, and improve overall project management efficiency.
• Oversee vendor contributions, ensuring deliverables align with project goals and integrating vendor tasks into the broader project plan as needed.
• Assist in testing and validating new digital tools and online learning technologies, helping determine their effectiveness for UVA’s initiatives.
• Ensure student voices are represented in digital learning initiatives by organizing student listening sessions and surveys to gather feedback from diverse student groups.
• Collaborate on process optimization and continuous improvement efforts, identifying opportunities to enhance workflows and efficiency.
• Support additional projects and tasks as assigned to ensure the success of OEDI related initiatives.

Minimum Requirements

• Bachelor’s degree
• Experience: Two years of experience.
• Relevant experience may be considered in lieu of a degree.
  

Preferred Qualifications

• Experience in higher education or education technology
• Proficiency in project management tools and ability to track multiple interrelated projects.
• Strong communication skills, with experience in written communications, social media, and content development.
• Excellent organizational skills, with a proactive approach to problem-solving.
• Experience in online education and digital tools evaluation.
• Comfort with AI tools and automation to drive efficiency in administrative and project management tasks.
• Experience in an academic environment, with ability to navigate cross-functional teams

Work Location & Hours

OEDI operates as a flexible work environment with staff members ranging from largely on-site to fully remote. Given the responsibilities of the Project Coordinator role, this position is expected to be in Charlottesville and requires regular in-person presence. While hybrid work options are available, the specific schedule will be determined by the manager.

Additional travel may be required to meet with partners and stakeholders, attend conferences, and participate in off-site activities.

This is a full-time, exempt level, benefited position with UVa benefits . Employees benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs available immediately
• Competitive retirement benefits
• Tuition and professional development benefits after six months of employment
• Employee wellness program featuring activities to earn up to $500/year.

The anticipated salary range is $60,000-70,000 commensurate with qualifications and experience.

This position will remain open until filled but preference will be given to applications received by March 21, 2025. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment. This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

To Apply

Create an account or log in and submit an application in the UVA Job Board , search for R0070339). Applications that do not contain all required documents will not receive full consideration. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' and attach the following:

• Cover letter
• Resume/CV

References will be completed via UVA’s standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process, a total of three is required. For questions about the application process, please contact Michele Jarma n , Academic Recruiter .

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.