Project Manager

Job Requisition:

JR101658 Project Manager (Open)

Job Posting Title:

Project Manager

Department:

CC00444 WM001 | WMUO | FPDC Operating Budget

Job Family:

Staff - Program Management

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

William & Mary

Primary Job Posting Location:

Posting Location - William & Mary

Job Description Summary:

The mission of the Office of the University Architect (OUA) and Design and Construction (D&C) team is to support W&M as a leader among liberal arts and science universities by providing excellent service that is efficient, inclusive, transparent, and accountable. In delivering service, the D&C team maintains a focus on collaboration, continuous improvement, best-in-class technology, and the strategic and sustainable use of university resources while maintaining compliance with attention to corporate social responsibility both within the institution and among its suppliers.

The D&C Team is an integral element of the OUA and Business Affairs and serves to create, maintain, and continuously improve the William & Mary physical environment to enable excellence in teaching, research, and public service.

Reporting to the Director of Design and Construction, the Project Manager (PM) is responsible for oversight and management of projects of varying scopes, in a variety of disciplines. Typical projects include General Fund capital projects, Maintenance Reserve funded projects, and smaller departmental projects. The primary project focus will be on small to medium-sized campus infrastructure, facilities and building additions, alterations, and renovation projects.

Responsibilities include but are not limited to:
• Ensures project alignment with established technical design standards, individual project goals, and the University’s sustainability and energy goals.
• Manages specific architectural, engineering and construction projects, including the management, coordination and development of construction drawings and specifications.
• Determines user needs and defines the scope of professional services required. Develops and manages project budgets.
• Ensures Small, Women, and Minority (SWaM) goals are achieved. Manage other projects and special initiatives as assigned.
• Reviews design deliverables for compliance with campus standards and in coordination with Facilities Operations & Maintenance staff.

Job Description:

Required Qualifications:

• Bachelor’s degree in engineering, architecture, construction or related field, OR equivalent

• combination of education, training, and experience.

• Experience managing the design and construction of projects of varying sizes that altogether total in the $10-$20M range.

• Contract experience in integrated project delivery.

• Comprehensive knowledge of business, management, and project planning and development.

• Ability to coordinate the development of project scopes/programs and to develop realistic project budgets and timelines.

• Demonstrated ability to plan, prioritize, delegate, and supervise work.

• Demonstrated ability to work well with a variety of constituencies using strong analytical, written, verbal, and interpersonal communication skills.

• Working knowledge of applicable building codes, standards, and accessibility guidelines.

• Working knowledge using project management systems and software.

Preferred Qualifications:

• Registration as a professional engineer or architect in the Commonwealth of Virginia.

• Background in sustainable design, including credentials as a Leadership in Energy and Environmental Design (LEED) AP or LEED GA or the ability to obtain the credential within the first year of employment. 

• Experience with the State of Virginia Capital Outlay design and construction process and pooled funding process.

• Experience managing utilities and infrastructure projects including mechanical, electrical, and plumbing scopes of work.

Conditions of Employment: 

• Extended work hours may be required in support of project delivery and preparation of associated reports, and may include scheduled and unscheduled, nights and weekends, and or holidays.

• Occasional travel may be required to attend meetings and training at in-state and out-of-state locations.

• Applicants must be physically able to negotiate horizontal and vertical construction in order to assess and inspect projects.

• This position has been designated as essential to the operation of the department. It will require reporting to work when the University is officially closed

Duties: 

25%- Project Planning & Design Management:

• Manage the selection process for the design professionals and contractors required for assigned projects.

• Develop programmatic requirements and budgets.

• Develop project schedules and associated timelines.  Coordinate the preparation of contract documents.

• Manage the bidding and/or Guaranteed Maximum Price (GMP) development process and subsequent contract awards.

• Coordinate and control the design development of projects.

• Coordinate building code/technical standard compliance; review document deliverables for compliance with design standards and University sustainability and energy goals.

• Coordinate code official and project stakeholder comments and ensure design professionals provide timely responses.

• Coordinate state budget reviews and approvals for state funded projects and complete all necessary state processes accurately and timely.

• Coordinate various permitting and review processes as required.

• Coordinate requirements of project energy and water use intensity goals and sustainable design strategies in conjunction with the Sustainability and Energy Management teams.

• Ensure projects remain within established budgets.

• Create and manage contract files in accordance with the Design and Construction Manual.

• Respond to correspondence in a timely manner.  Maintain current Project Status reports.

• Close-out projects with Division of Engineering & Buildings (DEB) within 90 days of final completion, and close-out the project files and finances within 90 days after warranty expiration subject to any required warranty work.

 

25%- Construction Management:

• Conduct pre-construction conferences.

• Approve contractor schedules, update master schedules, and coordinate compliance.

• Approve contractor submittal schedules.

• Respond to unforeseen/changed conditions in a timely manner

• Ensure that Architectural Engineer (A/E) forms to respond to Requests for Information (RFIs), Project Control Officers (PCO), and Change Orders in a timely manner.

• Ensure compliance with contract documents and permits.

• Ensure all special inspections are scheduled, conducted, and documented.

• Coordinate all Authority Having Jurisdiction (AHJ) and University inspections, as required.

• Monitor/enforce compliance with (SWaM) stated goals.

• Monitor project progress and compliance with established sustainable design goals and strategies.

• Ensure the project remains within established budgets and timelines.

 

25%- Budget Management:

• Establish realistic project budgets consistent with programmatic requirements. Conduct continuous monitoring and budget analysis.

• Coordinate budget reviews as required.

• Analyze opportunities for value engineering (VE) on a continuing basis including impact on total cost of ownership and on future operations and maintenance coordinate VE, as necessary.

• Require the A/E and contractor to maintain an accurate change request/approval logs

• Document all changes with justification for budget requirements. Conduct monthly contract contingency reviews.

• Coordinate project fund draws schedules and request allocations of approved funding appropriations as required.

 

25%- Communications:

• Establish and maintain lines of communication with User Groups, Building Committees, AE firms, contractors, facility managers, Facility Management (FM) staff, and appropriate members of the University Community.

• Maintain an open and continuous dialogue with DEB during all phases of project development, execution, and close-out.

• Provide technical expertise, guidance, lessons learned, and advice as required to the FM staff.

• Respond to all correspondences in a timely manner.

Posting Range: $95,000 up to $99,000 commensurate with experience

Additional Job Description:

Performs work of unusual difficulty in managing, through subordinate supervisors, all programs, operations, and staff in assigned area.
Applies knowledge of budget management, human resource management and strategic planning in leading defined program or geographic area.
Interprets highly technical specialized regulations.
Monitors and evaluates activities and projects to ensure work is in compliance with state, federal, and agency policies and procedures.
Applies knowledge of engineering or other specialty area and/or business practices to resolve complex or political issues.
Establishes policies, guidelines and practices for engineering programs on an agency wide, statewide or geographic area basis.
Responds to legislative, local government, citizen, consultant and others concerns to ensure understanding and gain cooperation.
Directs changes in work procedures and processes.
Serves on statewide and/or nationwide state, federal and local government committees and task forces representing the agency.
Applies knowledge of contract management and negotiations in resolving highly complex and politically sensitive contract issues.
May require licensure as specified by the Code of Virginia.

Job Profile:

JP0593 - Senior Project Manager - Exempt - Salary - S14

Qualifications:

Compensation Grade:

S14

Recruiting Start Date:

2026-05-06

Review Date:

Position Restrictions:

Continuing E&G funded position and not term-limited

EEO is the Law.  Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

 

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 

 

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.