Research Program Coordinator, SOM, Department of Internal Medicine

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. VCU School of Medicine comprises 18 clinical departments, eight basic health science departments, and 11 affiliated institutes and centers, and provides preeminent education to physicians and scientists in order to improve the quality of healthcare for humanity. All full-time university staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off,12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and-academic-professional-benefits/

The School of Medicine’s largest department, Internal Medicine (i.e. Department of Internal Medicine “DoIM”), is recruiting a Research Program Coordinator to provide research operational support for the department’s 11 Divisions. The DoIM oversees over $100 million in sponsored research across 224 active projects and currently has $117 million in sponsored proposals with a 29% average success rate.

The DoIM is seeking a mid-level candidate to serve as the intradepartmental resource to the 11 Divisions, liaison to the Office of Sponsored Projects, and the School of Medicine Research Administrative team. Reporting to the Clinical Research Operations Manager, the Research Program Coordinator for Internal Medicine will be responsible for the strategic management, planning, policy formation, and implementation of programs and/or services to ensure daily and long-term objectives are met. The incumbent will work in collaboration with departmental and divisional leadership to develop strategic operations, policies and procedures for the research operations.

Core Responsibilities:
- Identify and disseminate information about funding opportunities and work with investigators to
match expertise with potential sponsors
- Serve as the key point of contact for the School of Medicine Research Administrative team in
adherence to agreed-to compliance efforts for submission deadlines, etc. and administrative aspects
- Partners with the Sr. Administrator and Clinical Research Operations Manager in the oversight of:
Study feasibility (i.e. Start/stop timelines and projections, bridge funding, financial implications,
enrollment, renewals, etc.)
- Compliance oversight (i.e. Effort reporting, no cost extensions, subject matter expert for Q&A, etc.),
- Department analytics and reports (i.e. Budget building, table creation, etc.)
- Provide research administrative leadership for the department by establishing best practices including
maintaining organized documentation, records retention, managing electronic research administration
functions, and developing checklists and tools
- Advise PIs when needed related to sponsored projects, providing guidance on proposal development
and compliance requirements, etc.
- Collaborate with the Sponsored Programs Office (MTAs, DUAs, CDAs etc.), Principal Investigators, and
key university partners
- Operate under limited supervision, effectively managing the intradepartmental processes
independently
- Provide guidance to less experienced Divisionally-appointed staff and contributes to projects and
initiatives
- Contribute to process improvements, development of standard operating procedures, and
assessments to support research growth
- Perform other duties as assigned (i.e. Partnership with fiscal administrators, etc.)
Minimum Hiring Standards:
-Bachelor’s degree plus a minimum of 5 years of professional experience or equivalent combination of
education, training and experience.
- Extensive knowledge of financial, operations and administrative policies and procedures
- Exceptional decision-making skills
- Strong oral and written communication skills
- Strong organizational and problem-solving skills
- Ability to design, manage, and implement programs
- Experience serving as a leader by building, leading, motivating, and assessing teams
- Experience in holding employees accountable for individual results and drive overall effectiveness of
team
- Demonstrate ability to plan and direct the implementation and modification of technological
components of multiple functional areas
- Demonstrate ability to collect, analyze, and interpret information
-Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU

Preferred Qualifications:
-Master’s degree
-5 years’ relevant professional experience

Additional Information:
ORP Eligible: - YES
Hours / weeks - 40 hours weekly
Title Details: Research Program Coordinator
University Title: Administrator, RS 1-3
University Code: (32911Y-32913Y)
University Job Family: Research & Innovation
The position will remain open until a candidate is selected.

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.

The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.