Scheduling Coordinator

Title: Scheduling Coordinator

State Role Title: Admin and Office Spec II

Hiring Range: $47,840-$52.000

Pay Band: 2

Agency: Dept of Veterans Services

Location: J&C VCC

Agency Website: www.dvs.virginia.gov

Recruitment Type: General Public - G

Job Duties

We are seeking a highly organized and detail-oriented Scheduling Coordinator to join our team. This role is critical in ensuring smooth operations by creating and maintaining accurate staff schedules. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional follow-through, and communicates effectively with team members and leadership.

Why Join Us?
• Competitive pay and benefits.
• Supportive team environment.
• Opportunity to make a meaningful impact by ensuring smooth staffing operations.

Minimum Qualifications

Key Responsibilities
• Develop and maintain daily, weekly, and monthly staff schedules.
• Monitor and adjust schedules for absences, vacations, and emergencies.
• Communicate schedule changes promptly and professionally to staff and leadership.
• Accurately enter and update scheduling data in electronic systems.
• Track attendance, overtime, and staffing trends; prepare reports for management.
• Serve as the primary point of contact for scheduling inquiries and requests.
• Assist with onboarding by adding new hires to schedules and coordinating orientation coverage.
• Ensure compliance with company policies and maintain confidentiality at all times.

Additional Considerations

What We’re Looking For
• Exceptional organizational skills with the ability to manage multiple priorities.
• Strong attention to detail and accuracy in all tasks.
• Excellent communication skills, both verbal and written.
• Ability to multi-task and follow through on commitments in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with scheduling software preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Commonwealth does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.

Excluding current DVS employees, the selected candidate MUST pass a criminal background check.

For consideration for this position, candidates MUST apply online at www.jobs.virginia.gov. Applicants are encouraged to be specific regarding job-related knowledge, skills, and abilities. Resumes are encouraged but do not substitute submittal of the online application. Applications submitted via postal mail, email, or fax will not be considered. Please contact Human Resources if you need assistance.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department of Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable to DARS to get their Certificate of Disability.

If you need to obtain a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.

Contact Information

Name: LaTarsha Jordan

Phone: 757-263-3202

Email: HRJCVCC@dvs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.