SCPS Research Administrator for Grants & Contracts

The School of Continuing and Professional Studies (SCPS) at the University of Virginia is seeking a Research Administrator for Grants & Contracts. The successful candidate will collaborate with faculty, staff, and stakeholders across the School and University to deliver exceptional customer service to our research community. This position will proactively manage and support pre-award and post-award processes for internal and external sponsored programs across the School.

Key Responsibilities:

• In partnership with Principal Investigators, develop, review, and submit sponsored program project requirements including prior approval requests, budget revisions, technical and financial reports, and closeout documents
• Support new project account set up, ensuring compliance with sponsor and university policies while managing financial risk.
• Manage the full lifecycle of research awards, ensuring alignment with project scope, budget, and schedule.
• Serve as a technical resource to faculty and staff to interpret UVA policies and sponsor rules and regulations.
• Collaborate with PIs and central offices to contact sponsors for clarification on policies and terms and conditions as it relates to post-award management of grants and contracts.
• Support development and execution of subawards and assist with creation of subaward monitoring plans.
• Maintain all documentation related to post-award management of grants.
• Provide financial oversight, including spending plans, balance reviews, and financial projections; assist with resolving deficits.
• Review and approve invoices, purchase orders, and other procurement documents; process or review payroll effort, accounting entries, and journal adjustments.
• Interpret and apply federal, state, and University regulations, policies, and procedures; offer guidance on funding agency requirements.
• Monitor award progress and ensure compliance with all applicable guidelines.
• Prepare, develop and monitor annual operating budgets in the assigned areas of responsibility.
• Responsible for monthly budget review, and preparation of revenue and expenditure financial forecasts and analyses for assigned areas.
• Oversee data collection necessary to prepare future budgets.
• Prepare and present reports of findings and recommendations to management.
• Prepare and review documents, reconciliations, reports, and other materials for internal and external stakeholders.
• All work shall be completed in a timely and accurate manner, and in accordance with University and SCPS policies and procedures.

Required Skills and Abilities:

• Resolve issues efficiently while maintaining strong attention to detail.
• Strong written and verbal communication skills.
• Solid technical aptitude and willingness to learn research and financial systems (e.g., Workday Financials, QlikSense, Huron Research Suite).
• Proficiency in Microsoft Excel with a desire to further develop advanced skills.
• Strong understanding of Microsoft Office Suite.
• Other duties as assigned.

Preferred Skills and Abilities:

• Demonstrated ability to clearly communicate with internal and external audiences as it relates to sponsored projects research.
• Demonstrated ability to adapt and work independently with a focus on problem solving and customer service.
• Demonstrated aptitude for process improvement.
• Familiarity with federal funding agencies, private sponsors, and sponsor-specific requirements.
• Certified Research Administrator (CRA) certification.

Minimum Requirements:

Education: Bachelor's degree
Experience: At least three years of grant and contract experience. Four additional years of experience may be accepted in lieu of degree.
Licensure: Certified Research Administrator (CRA) certification is preferred.

About the Position:

This position is located in Charlottesville, VA and offers a hybrid work schedule. The incumbent will be required to work on site as needed and requested for meetings and/or other programmatic needs. This is a full-time, exempt level, benefited position with UVa benefits. Employees benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs available immediately
• Competitive retirement benefits
• Tuition and professional development benefits after six months of employment
• Employee wellness program featuring activities to earn up to $500/year.

The anticipated compensation range for this position is $65,000-$80,000, commensurate with experience. This position will remain open until filled but preference will be given to applications received by July 27, 2025. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

To Apply:

Create an account or log in and submit an application in the UVA Job Board, search for R0074383. Applications that do not contain all required documents will not receive full consideration. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' and attach the following:

• Cover letter
• Resume/CV

References will be completed via UVA’s standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process, a total of three is required. For questions about the application process, please contact Michele Jarman , Academic Recruiter.

Learn More About the University of Virginia School of Continuing and Professional Studies here : For more information about UVA and the Charlottesville community please see https://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.