Secretary Senior

Title: Secretary Senior DSP02309

State Role Title: Admin and Office Spec II

Hiring Range: Negotiable and Commensurate with Experience

Pay Band: 2

Agency: Department of State Police

Location: Richmond, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: State Employee Only - E

Job Duties

The Virginia State Police is seeking a dedicated professional individual who possesses a high attention to detail to be part of our team as a Secretary Senior. This position provides clerical and administrative support to the Lieutenants and the BCI Richmond Field Office. As the Secretary Senior you will work closely with the command element of the Field Office, other support positions, and special agents to perform administrative, clerical, and support work instrumental to the efficiency of the Field Office. This position should have a detailed knowledge of all Microsoft applications and given the dynamic nature of the executive landscape, be flexible and consistent while maintaining the confidentiality of all high-level investigations and operations.

We are seeking to expand our diverse team of change makers and innovators. As a member of the Virginia State Police family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with the Virginia State Police!

Established in 1932, the Virginia State Police has grown to be the largest police department in the Commonwealth of Virginia. As the mission of the Department has continued to expand, our workforce continues to grow. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become best in class. We are firmly committed to our family-like culture and are seeking to expand our diverse team. We provide an outstanding benefits package, including excellent health insurance, membership in the Virginia Retirement System, deferred compensation, paid leave starting on day one, and other benefits available to Commonwealth of Virginia Employees.

In addition, the Virginia State Police supports its personnel through a comprehensive, holistic Wellness Program. From our Therapy Dog, Piper, to full-time peer support, our wellness staff teaches and coaches “cognitive fitness” for all employees every step of the way. Our Wellness Program fosters a welcoming, peer-oriented, inclusive environment with the resources to support our employees throughout their entire VSP career. We are committed to providing the best so you can be at your best!

Contact Human Resources for additional details.

•Independently prepares correspondence in reply to routine inquires and maintains the integrity of confidential matters.
•Ensures all correspondence is correctly formatted according to policy and proofreads prior to submission.
•Reviews/maintains time attendance records and benefits information as required by the Cardinal – Human Capital Management system (HCM) or mandated by policy.
•Establishes and maintains administrative files and establishes and maintains effective working relationships.
•Completes and processes required reports and maintains proficiency in the various automated systems required for entering information.
•Greets visitors in a professional manner, answers telephone calls and forwards messages, and maintains the Section’s calendar and tracking system.

Minimum Qualifications

•Working knowledge of general office and clerical practices and procedures; of basic mathematics; of office equipment;
and of standard English grammar, spelling, punctuation and usage.
•Skill in typing/keyboarding and operating computers; and in using Microsoft Office applications.
•Demonstrated ability to manage and organize general office operations; to establish priorities, and make independent decisions; to analyze and solve problems; to expedite workflow and daily office functions; to interpret, apply, retain, and recall policies, procedures, and written and oral instructions; to compose, prepare, and track correspondence, reports and other documents and complete forms; to collect and assemble information; to gather, input and report statistics; to develop formats for special projects and on- going projects through innovative computer usage; to communicate effectively in English, orally and in writing with the public and agency staff; and to work independently and as part of a team.
•Graduation from high school or equivalent.
•Data entry/office services experience required.
•Must be eligible to become Virginia Criminal Information Network (VCIN) certified, which requires either United States (U.S.) citizenship or having been a lawful permanent resident of the U.S. and eligible for naturalization.

Additional Considerations

N/A

Special Instructions

A BACKGROUND INVESTIGATION SHALL BE REQUIRED OF EACH SELECTED APPLICANT

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov. This position is open until filled. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.

The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state or local laws.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

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