Senior Clerkship Coordinator,SOM, Internal Medicine, Office of Educational Affairs

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. VCU School of Medicine comprises 18 clinical departments, eight basic health science departments, and 11 affiliated institutes and centers, and provides preeminent education to physicians and scientists in order to improve the quality of healthcare for humanity. All full-time university staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off,12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and-academic-professional-benefits/

Position Summary:

The DoIM’s Office of Educational Affairs is seeking an experienced and highly motivated Senior Clerkship Coordinator to join our dynamic team. The Senior Clerkship Coordinator will play a pivotal role in overseeing continuing medical education activities and fellowship program within the department. This individual will collaborate closely with faculty, staff, and external partners to ensure the delivery of high-quality educational programs and support the professional development of residents & fellows.

Typical Duties

-Provide support for the administration of the M3 Internal Medicine Clerkship and M4 Medicine acting Internships.
-Provides support for the administration of the M4 Student Advising and Residency Application for students considering and /or planning to pursue Internal Medicine training.
-Coordinate scheduling, logistics, and promotion of events, including conferences, workshops, and seminars

Fellowship Support

-Support the administration and coordination of fellowship programs within the department
-Serve as primary support for the clerkship and directors for matters related to rotations and may function as a representative to the clerkship if requested.
-Coordinate educational activities, rotations, and evaluations for fellows in collaboration with program directors and faculty mentors

-Ensure compliance with accreditation standards, program requirements, and institutional policies for Educational Affairs programs

Facilitate Educational Resources and Support

-Develop and maintain educational resources, including online platforms, learning modules, and educational materials for education and training
-Provide support and guidance to faculty and staff involved in educational initiatives, including curriculum development, assessment, and implementation of best practices
-Foster a culture of continuous learning and professional development among faculty, residents, and fellows within the department

Teaching Sites

-Assist in recruiting Faculty to teach
-Advise affiliated faculty, residents and staff on clerkship policies
-Prepare Awards

Technical Skills

-Collaboration with Clerkship and Acting Internship Directors
-Serves as primary support for the clerkship and directors for matters related to rotations and may function as a representative to the clerkship if requested.
-Collaboration with the DOIM Associate Chair of Education
-Serves as primary support for the ACE in matters related to the M4 student advising, Standard Evaluation Letter completion, and medical student recruitment into Internal Medicine.

Administrative Duties

-Assist with managing budgets, contracts, and administrative tasks related to educational programs and activities
-Maintain accurate records, databases, and reports to track fellowship activities, and program metrics
-Collaborate with departmental leadership and administrative staff to ensure effective communication and coordination of educational initiatives with other departments and stakeholders

Required Education & Experience

-Bachelor's degree in education, healthcare administration, or related field required
-Minimum of 3-5 years of experience in education coordination, preferably in a healthcare or academic setting
-Excellent organizational, communication, and interpersonal skills with the ability to collaborate effectively with diverse stakeholders
-Proficiency in project management, event planning, and use of educational technology platforms
-Demonstrated ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment
-Commitment to promoting excellence in education, training, and professional development
-Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU

Preferred Education & Experience

Master's degree

Additional Information:

ORP Eligible: - NO
Hours / weeks - 40 hours weekly
Title Details: Clerkship Coordinator, Office of Educational Affairs
University Title: Sr. Program Specialist
University Code: (19214N - 19216N)
University Job Family: General Administration

The position will remain open until a candidate is selected.

The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.