Sr Executive Administrative Assistant - Health Administration

About Virginia Commonwealth University

VCU is a public research university unlike any other, dedicated to serving the needs of students and patients. We’re home to creativity, teaching, discovery and healing. Our location in the heart of downtown Richmond, Virginia, means the nonstop energy of our city ignites our innovation and provides unlimited opportunities for our students.

We are the university for Virginia. We know that the unique backgrounds and experiences of the VCU community are what drive the university forward. Together, we’re forging a future that is built by us. Here, artists and engineers, doctors and designers come together to reimagine the human experience and tackle the problems of tomorrow.

VCU’s mission drives us to remain dedicated to the success and well-being of our students, patients, faculty, staff and community.

Welcome to VCU. A world unlike any other.

Mission or Goal of Unit

The Department of Health Administration strives to create business-savvy leaders who are at the ground level of reimagining healthcare. To achieve this, the Department provides educational programs and services related to the organization and administration of health services. These exceptional programs provide high-quality education that leads to careers in the administration of healthcare institutions, agencies, and systems. The Department also offers advanced training and education for people who will teach, plan, evaluate, and investigate health care policies and medical care systems and provides assistance and services for community organizations and conducts health services and policy research.

Summary

The VCU Department of Health Administration invites candidates to apply for the Sr. Executive Administrative Assistant position. Reporting to the Manager of Career and Administrative Services, the Sr. Executive Administrative Assistant will support the Chair of the Health Administration Department.

Responsibilities

• Provides executive assistant support to the Chair.
• Establishes welcoming and positive atmosphere for and effectively manages systems and protocols in the Chair’s Office.
• Acts as a liaison with college and university leadership, assisting in relationship building with various constituents and leadership offices; tracking, monitoring, and following the progress of projects, action items, and strategies that emanate from the Chair’s office; initiating subsequent follow-up meetings and communication for key stakeholders.
• Serves as department receptionist: greets all visitors, answers and directs phone and email inquiries, responds to inquiries in a friendly and helpful manner, answers questions promptly and accurately.
• Co-leads planning, communicating, and executing internal and external department events (lectures, annual alumni awards reception, alumni reunion, alumni receptions at national conferences, department graduation celebrations) in coordination with the Director of Outreach and Professional Affairs.
• Manages logistics for events and meetings (internal and external), including compliance with all college and university level event paperwork, managing guest lists and RSVPs, space reservations, parking coordination, event registration, catering needs, volunteer management, etc.
• Stays up-to-date on university systems and best practices as it relates to role responsibilities including procurement, travel booking, records management, space reservations, facilities and IT ticketing, etc.
• Writes and disseminates various communications to external audiences, including posting on social media outlets.