Sr. Financial Analyst, School of Medicine / Radiation Oncology

Summary:

The Senior Financial Analyst assists in developing the budget and monitors spending in accordance with
the state, university, School of Medicine, VCU Health System and Departmental policies and procedures
for Radiation Oncology. The incumbent analyzes financial activities and prepares financial reports and
analytics. The incumbent will also identify funding issues through the review of expenditure variances
against the budget. Incumbent serves as the Fixed Asset Custodian for the Departments. The incumbent
facilitates and manages all aspects of service agreement invoicing and payment collections.

Core Responsibilities:

Budget and Spend Monitoring, Financial Analysis and Reporting (70%)
Assists in development of budget allocations and reviews spending for all facets Department to
include: VCU/SOM, MCVP, VCU Hospital & MCVF.
Extracts, prepares and reviews revenue and expenditure data for the Department.
Provides an analysis of data and presents and reports on the information for various levels of
management in the Department.
Identifies any significant variances and researches reasons so as to provide adequate
explanations for these variances.
Assists in evaluating expenditures based on changes in programmatic needs.
Monitors transactions, maintaining proper documentation for audit trail.

Procurement Services/Travel Reimbursement (10%)
Processes purchase requests from assigned units using the Real Source and Workday
procurement system, adhering to University Procurement Services’ and VCUHS policies and
procedures.
Create travel and personal reimbursement requests in Chrome River or Workday within
established state, university and SOM and VCUHS travel policies and procedures.
Responsible for timely review and approval of PCard reports/transactions for cardholders in
assigned units using the Bank of America Works website.
Responsible for timely sign-off of transactions and submission of PCard reports
Prepares personal reimbursements, MCVF and subaward payments according to University
policy and procedures.
Maintain all necessary documentation for procurement transactions and pcard purchases for
required audit trail.
Follow up as needed to ensure timely receiving and payment of all university invoices according
to established policies and procedures.
Maintain current knowledge of state, University and SOM policies and procedures and apply
these accurately to all transactions.

Professional Service Agreement Contract Management (5%)
Responsible for all professional service agreement invoicing and payment collection
Knowledgeable of each contracts terms and conditions especially to include hourly rates and
termination/renewal cycles.
Reporting on budget to actual revenue collection to Administrator.
Strong communication and relationship building with affiliate partners.
Maintain necessary documentation of invoicing for required audit trail.

MCV Foundation Reimbursement Processing (5%)
Review all requests to determine appropriate use of MCVF funds with regard to donor
guidelines, and obtains appropriate approval.
Perform analysis of types of requests for periodic reporting to the Administrator.
Deliver all check requests to the SOM within the time frame stated in the policy in order for
checks to be issued to departments or vendors in a timely manner.

Fixed Assets and Space Inventory (5%)
Acts as primary fixed assets custodian.
Maintains access to Banner Fixed Asset Inventory by completing required annual training.
Maintains and updates equipment inventory timely following University policies and
procedures.
Sends out quarterly notices to department employees alerting them of their responsibility to
notify the Fixed Assets Custodian of the following items: (1) Purchase of new equipment,
delivery date and location, (2) Relocation of equipment (location moved from and to), (3)
change in ownership/individual using equipment, and (4) intent to surplus or transfer
equipment to ensure proper procedures and policies are followed.
Performs annual physical inventory as required by Property Management.
Contacts Surplus Property Program Administrator to coordinate requests for the disposal of
surplus items, completing a disposal form, maintaining a copy according to University guidelines.

Regulatory and Record Retention (5%)
Serve as the lead for the annual ARMICS process
Serve as the point of contact for record retention and record management practices

Minimum Hiring Standards:

General:
Advanced knowledge of financial management and fundamental accounting principles and
practices.
General ledger experience.
Familiarity with the Banner Finance system or other higher education enterprise resource
package.
Proficient in using Excel to extract and present financial data.
Experience in budget development and budget management.
Experience managing and reconciling financial transactions in a timely manner.
Demonstrated ability to set priorities and work with minimal supervision.
Demonstrated ability to work collaboratively and cooperatively in a large and complex
organization.
* Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU

Education:
Bachelor’s in Accounting, Business Administration or related field.

Preferred Qualifications:
Knowledge:
Accounting practices and applied GAAP principles to provide research and fiscal administration;
state/federal and VCU accounting policies and regulations
Grants management and accounting
Relevant computer software programs including windows operating system, Microsoft,
Microsoft office (excel and word), email and university software systems (students information
system plus, financial management systems and human resource systems).
Federal, state and university policies and procedures related to administration, fiscal
management and human resource activities.

Skills:

High level organizational skills
Accuracy and attention to detail
Skillful in following instructions
Computer proficiency in required programs
Experience in a busy office setting.
Experience in a State institution, Higher Education Setting &/or Academic Medical Center

Abilities:
Customer service
Effective communication
Engage in effective problem solving
Function independently and demonstrate initiative
Work as an effective team member
Provide guidance
Shares knowledge and closely collaborates with other team members as appropriate
Identify and meet continuous quality improvement needs

Position is open until filled

This is not a 100% remote position, as time onsite within our downtown Richmond, Virginia office is required. A hybrid (up to 16 hours/week or 40% remote) work arrangement will be considered, after the initial probationary period.

VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.

Please note that if you are employed as a university employee working in any of the health system's facilities, you will need to follow VCU Health System policies, which will include but will not be limited to, vaccination requirements.

The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.