Administrative & Office Specialist III

https://jobs.vccs.edu/postings/81717

Gloucester, Virginia, United States

STUDENT SUPPORT SRV

Rappahannock Community College

Title: Administrative & Office Specialist III

Agency: Rappahannock Community College

Location: Gloucester - 073

FLSA: Nonexempt

Hiring Range: The anticipated salary range is $40,000 to $44,000, commensurate with experience.

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC’s annualized enrollment of 3,259 credit students in 2023-2024 and over 800 workforce and community development students are supported by over 120 full-time employees and 200 part-time/adjunct employees across two main campuses and four satellite sites.

RCC is a two-campus institution serving a rural 12-county area in the Chesapeake Bay region of Virginia, whose mission is to provide inclusive access to exceptional training and educational opportunities meeting the community’s needs and preparing individuals for success as learners, employees, and citizens.

Are you someone who wants to help students achieve their educational and professional dreams?

RCC is seeking applicants for an Administrative Support Specialist III who performs a broad range of administrative support duties for Student Support Services and Upward Bound programs to ensure efficient operations. This is a full-time, restricted, grant-funded position. Continuation of the position is dependent upon grant funding. The anticipated salary range is $40,000 to $44,000, commensurate with experience. This role is based at RCC’s Glenns Campus with weekly travel to the Warsaw Campus.

Student Support Services (SSS) and Upward Bound (UB) Programs are federal TRiO Programs funded through the U. S. Department of Education to provide academic, career, and financial counseling to eligible high school students (UB) and to encourage them to graduate from high school and college students (SSS) to pursue their post-secondary education. The Student Support Services (SSS) Program services college students who are first generation and meet the income eligibility guidelines. The Upward Bound (UB) Program serves 9th – 12th grade students in three target schools who are first generation students and meet the income eligibility guidelines. Once selected, program participants receive a variety of opportunities and resources, including free tutoring services during the academic year, college and university campus tours, academic workshops, SAT/ACT prep courses, financial aid & literacy workshops, cultural enrichment activities and assistance learning about and applying to college.

Reporting to the Director of TRiO Programs, the Administrative Support Specialist III performs the following duties for the TRiO Programs, including:

General correspondence.
Scheduling student appointments with appropriate staff.
Identifying potential program participants and answering general and detailed questions about RCC, Student Support Services and Upward Bound/TRiO programs.
Monitoring, balancing, processing, recording, and reporting all monthly expenditures for both grant budgets. This includes completing purchasing tasks and developing purchase orders for expenditures.
Database and student record maintenance and retention.
Report preparation.
Assisting in coordinating and carrying out workshops, events and activities.
Supervising work study students.
This position will require overnight travel which will be paid for by the College to include lodging and per diem. The overnight travel will occur at least twice per year. There will also be five-to-seven-day trips throughout the academic year with all expenses paid.

Minimum Qualifications:

Experience with Microsoft Office Suite.
Attention to detail and a high degree of accuracy in performing tasks.
Ability to supervise and delegate work assignments to work-study students.
Strong oral and written communication skills.
Ability to quickly problem solve, time management skills and ability to multi-task.
Demonstrated ability to work as a team player
Ability to maintain confidentiality of records and information.
Ability to travel overnight and on weekends.
Light lifting required.

Additional Considerations:

Knowledge of database management.
Excellent word processing skills, with strong knowledge of various computer software and openness to new technologies.
The ability to complete and maintain student and fiscal records with a high level of accuracy.
Ability to conduct research and produce reports.
Previous experience working in an office environment.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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Categories 6260c01e

Employment Type 52995955

Locations e4bd855a

Agency 90972a5e

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Administrative & Office Specialist III