00012- Administrative Associate

Title: 00012- Administrative Associate

State Role Title: Education Support Specialist II

Hiring Range: Up to $45,000.00

Pay Band: 3

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: Agency Employee Only - A

Job Duties

*****Internal Applicants Only*****

Norfolk State University invites applications for the position of Administrative Associate for the TRIO Office and the Classic Upward Bound Program (CUB). The Administrative Associate will provide analysis and support for TRIO and CUB which involves interfacing with many NSU departments/offices, (Budget, Procurement, Grants, Provost, Housing, Admissions, Catering, etc.).
Reporting directly to the Executive Director of TRIO and the Classic Upward Bound Coordinator, the Administrative Associate will

1. Assist with administering the daily operations of the TRIO Office and the Classic Upward Bound program in accordance with federal regulations and the goals and objectives of the program.
2.  Assist with budget preparation and management.
3. Assist with recruitment and selection process.
4. Assist with the supervision of daily office project activities and staff.
5. Assist with approving new students for the program and ensuring compliance with all U.S.
   Department of Education applicable state and federal laws and university policies and
   procedures.
6. Assist in establishing baselines, benchmarks and targets; maintain an efficient database to
   document achievement of measurable objectives; and recommend improvements to achieve
   the goals, objectives and performance metrics of TRIO and the Classic Upward Bound
   Program.
7. Assist with the tracking of student’s academic progress and accurately complete and submit
   the Annual Performance Report to the U.S. Department of Education for continued funding of
   the program.
8. Perform all other duties as assigned by supervisor.
   • This is a grant-funded position. Continuation of the position is contingent upon the continuation of related grant-funding.
   
   EEO Statement
   NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.
   
   

Minimum Qualifications

1. Considerable knowledge of office practices and procedures.
2. Considerable knowledge of U. S. Department of Education federal and state guidelines and
   university policies and procedures.
3. Skilled in the use of computerized applications for word processing, spreadsheets and
   databases.
4. Demonstrated ability to prepare and monitor budgets.
5. Demonstrated ability to work in a self-directed environment and to plan and organize on both
   a daily and long-term basis.
6. Demonstrated ability to communicate effectively, both verbally and in writing and convey
   matters to large diverse audiences (students/faculty/staff).
7. Ability to perform multiple responsibilities simultaneously.
8. Considerable administrative experience directly supporting senior level members of an
   organization
9. H.S. Diploma/GED or the equivalent combination of education and training that provides the
   requisite knowledge, skills and abilities.
   

Additional Considerations

1. Considerable administrative experience in a higher education environment.
2. Bachelor’s Degree or the equivalent combination of education and training that provides the
   requisite knowledge, skill and abilities.
   

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information

Name: Norfolk State University

Phone: 757-823-8160

Email: Emailed material not accepted

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.