Accounts Payable Manager

Title: Accounts Payable Manager

State Role Title: Financial Services Specialist II

Hiring Range: Commensurate with experience

Pay Band: 5

Agency: Dept of Health Professions

Location: Dept of Health Professions

Agency Website: www.dhp.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Health Professions (DHP) mission is to ensure safe and competent patient care by licensing health professionals, enforcing standards of practice, and providing information to health care practitioners and the public.

The Accounts Payable Manager provides financial, administrative, and support services to the Department of Health Professions (DHP). This position manages and evaluates a variety of financial functions requiring knowledge and application of accounting principles, auditing standards, and regulatory compliance. The position manages the Accounts Payable functional area ensuring quality internal and external customer service, effective teamwork, and compliance with applicable agency/State laws and regulations; leads Comptroller's Directive annual activities, monitoring coordinating all individual financial attachments to ensure compliance; oversees fixed assets (FAACS), lease accounting (LAS) and 1099 reporting activities; reviews and approves accounting transactions; performs complex and varied analysis and reconciliations; works with the management team on Division payroll activities; and develops, interprets, and evaluates processes to ensure compliance with applicable agency, state, and federal policies and procedures.

In addition, this position routinely interacts with internal and external professionals, senior management, and the public requiring a high level of communication skills to analyze and resolve issues. Coordinates fiscal activities and collaborates with the Finance/Budget and Accounting Directors as well as the Accounts Receivable, Financial Reporting, Procurement Managers and the ARMICS Coordinator to develop, implement and maintain fiscal processes. Leads and assists other managers with the Division's goals by developing, coordinating and conducting staff training, routine audits, and fiscal year-end closeout activities. Assists and collaborates with the Finance Department management team, Division staff and internal senior officials and professionals in a variety of financial and operational functions to promote continuous improvement as well as ensure efficiency and the effectiveness of business and fiscal processes. Supervises accountants responsible for disbursement processing, reconciliations, financial reporting and a variety of accounting and operational activities. Works closely with the Administrative management team on multifunctional team activities.

Minimum Qualifications

Demonstrated ability to independently plan, direct, and manage a specialty area in a financial or accounting environment to include supervising of fiscal staff engaged in financial activities.
· Demonstrated ability to work in a team environment and build relationships within a diverse population.
· Demonstrated ability to apply sound professional judgment, knowledge, and experience to make effective decisions and recommendations regarding divisional resources and accounting operations.
· Demonstrated ability to assemble, analyze, and prepare reports and statements covering complex financial data; to read, explain and apply policy, technical manuals, and legislative statutes.
· Demonstrated ability to write and develop policies and procedures and implement recommendations and strategies to enhance existing policies and procedures.
· Demonstrated ability to independently prioritize and manage multiple tasks and achieve results in a fast-paced environment.
· Demonstrated experience using the Microsoft Office Suite (specifically Microsoft Word, Excel, PowerPoint, and Outlook).
· Strong ability to effectively reason, conduct comprehensive analyses of complex financial or operational data, interpret, and/or evaluate compliance with regulations, policies, and procedures.
· Strong interpersonal and communication (written and oral) skills.
· Strong time management and organizational skills.
· Working knowledge of generally accepted accounting principles.
· Working knowledge of accounting functions and operations.
· Knowledge of management and supervisory principles, and the ability to supervise and direct staff in the timely and accurate accomplishment of varied duties and priorities.

Additional Considerations

· Experience in business administration, accounting, or related field experience comparable to the duties of this position or an equivalent combination of training and experience.
· Strong experience in fiscal functions to include cash management, fee processing, payroll processes, and travel processes.
· Demonstrated database experience with System Automation's MyLicense Office Suite or similar licensing systems.
· Comprehensive knowledge of the Commonwealth Accounting Policies and Procedures (CAPP) manual, particularly in the area of cash disbursements accounting, fixed assets and lease accounting, payroll accounting, financial reporting and State reconciliation procedures.
·Experience with the Commonwealth's Financial Management System, Cardinal.
· CPA or Audit experience.
· Extensive and progressive management experience.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

DHP accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history and duties/responsibilities which indicates your qualifications for this position. Please be as detailed as possible in your application. Assumptions will not be made regarding your experience.

• As an employee of this agency, you are required to review and sign the Department's Confidentiality Statement, which will be retained in your personnel file.
• As an employee of this agency, you are required to review and sign the Agency's Code of Ethics, which will be retained in your personnel file.
• As an employee of this agency, you are required to successfully complete computer systems security training prescribed by this agency and in accordance with the Virginia Information Technologies Agency (VITA). Successful completion of initial training and any subsequent updates is a condition of employment.”
This position requires a criminal background check.

Contact Information

Name: Human Resources

Phone: 000-000-0000

Email: recruitment@dhp.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.