Administrative Assistant – Beazley School of Nursing

https://jobs.vccs.edu/postings/84868

Virginia Beach, Virginia, United States

Beazley School of Nursing (TC295)

Tidewater Community College

Title: Administrative Assistant – Beazley School of Nursing

Agency: Tidewater Community College

Location: Virginia Beach - 810

FLSA: Nonexempt

Hiring Range: $15.79 per hour

Full Time or Part Time: Part Time

Additional Detail

Job Description:

Tidewater Community College has served South Hampton Roads – both students and employers – for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC. TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

This position will provide administrative, technical, and general office support to the Beazley School of Nursing and to the Discipline Dean of Nursing. Support includes assisting with school of nursing office telephone and e-mail communications, maintenance of program and student records and databases, and other clerical duties associated office and program operations.

Functional Responsibilities

Provides clerical support to the Pathway Dean while working at the Virginia Beach Campus.
Assist with entering class schedules, procurement, and textbook orders.
Receive and file course syllabi; checking for compliance with TCC standards.
Maintain accurate/detailed files related to purchasing, expenditures, inventories, and student data.
Keep accurate student files and meeting minutes.
Maintain confidentiality as appropriate.
Order, stock, and inventory supplies from the college warehouse for the pathway.
Schedule appointments and meetings.
Communicate with other departments throughout the college to process a variety of college documents.
Utilize excellent customer service skills while interacting with a variety of constituencies such as students, faculty, staff and administration.
Assist with preparing faculty contracts.
Triage students, internal, and external customers to assess and meet their needs.
Prepare and send standard office correspondence and forms.
Complete workloads and reassigned time form submissions
Other duties as assigned

Minimum Qualifications:

Knowledge of and ability to use a variety of PC-based software, including Microsoft Office Suite.
Ability to create and maintain moderately complex spreadsheets and databases using Microsoft Excel.
Knowledge of internet search techniques.
Ability to work independently.
Ability to communicate effectively orally and in writing.

Additional Considerations:

Knowledge of nursing program admissions processes.
Knowledge of state regulations related to purchasing.
Knowledge of VCCS student information system.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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Administrative Assistant – Beazley School of Nursing