Title Description – Administrative Program Assistant II is the paraprofessional level of administrative support in the occupational group for the administrative program assistant. Employees perform responsible administrative and technical work acting as assistants for program professionals having responsibilities in support of agency program planning, management, evaluation and execution activities or responsibilities in a functional administrative program area such as fiscal, human resources, or information technology in combination with limited supervisory responsibilities.
The Administrative Program Assistant II class is distinguished from the Administrative Program Assistant I by the former’s acting as assistant to professionals and performing some of the duties of the professional in a supportive role.
General Work Tasks (Illustrative Only) –
Oversees or performs fiscal duties such as accounts payable, Special Welfare, reporting and reconciling financial data, and/or participating in audits; performs compliance assurance, records management, scheduling, data collection and analysis;
Conducts research and prepares reports;
Compiles and interprets multiple types of statistical data; evaluates agency procedures, policies and programs and recommends actions;
Organizes materials for brochures, publicity, and other public relations activities; participates in special projects such as seminars;
Designs, coordinates and/or disseminates information relevant to training needs of staff;
Communicates program and/or agency policies, regulations, practices to County staff, vendors and the public;
Provides needed updated materials that interrelate and are useful in program service development;
Resolves problems and makes recommendations for improvement;
May oversee or perform information systems technical support and systems security functions;
Assists in budget preparation and compilation;
Analyzes budget and management reports;
Monitors accounts and expenditures;
Makes recommendations; and May plan, organize and supervise work of office, fiscal and administrative support staff and administrative functions for a program area.
Knowledge, Skills, and Abilities:
Knowledge- Considerable knowledge of: general clerical and administrative practices and procedures; of modern office practices, procedures and equipment;
bookkeeping and budget preparation; and word processing, spreadsheet and data base and graphic software packages. Some knowledge of: basic techniques in
conducting planning, research, evaluative and statistical work; effective supervisory principles; and policies, practices and procedures of the assigned program areas.
Skills- Skill in: operating a variety of automated office equipment to include calculator, fax/copier and the use of computer-driven word processing, spreadsheet,
graphics and file maintenance programs.
Abilities- Demonstrated ability to: effectively use common business and agency software packages; research, interpret, understand, apply and communicate agency
program and service information; provide operational and administrative support to professionals in assigned agency programs and services; assist with the
measurement of program performance against goals and objectives; systematically compile data, interpret and report monitoring and evaluation findings; communicate
effectively both orally and in writing; work effectively with other employees, professionals, and with the public; and exercise discretion and make sound decisions
relative to assigned program area.
Education and Experience- High school diploma supplemented with postsecondary coursework in office or business administration, accounting, computer
science or related field, and related administrative experience in social services or related field OR any equivalent combination of training and experience which
provides the required knowledge, skills and abilities.
Minimum Qualifications: Considerable knowledge: of general clerical and administrative practices and procedures; of modern office practices, procedures, and equipment. Working knowledge of math, accounting and bookkeeping, English, grammar, and use of the dictionary. Working knowledge of laws, rules, and regulations pertaining to the subject area. Some knowledge of technical aspects of the program area.
Skill in operating a variety of automated office equipment including the calculator, fax/copier and computer-driven word processing, spreadsheet, graphics and file maintenance programs.
Demonstrated ability to: effectively use common business and agency software packages; research, interpret, understand, apply and communicate agency program and service information; provide operational and administrative support to professionals in assigned agency programs and services; assist with the measurement of program performance against goals and objectives; systematically compile data, interpret and report monitoring and evaluation findings; communicate effectively both orally and in writing; work effectively with other employees, professionals, and with the public; and exercise discretion and make sound decisions relative to assigned program area; work effectively independently and as part of a team. Maintain complex records assemble and organize data and prepare reports. Make required mathematical computations. Interpret and follow oral and written policies, procedures, rules, and regulations. Maintain a harmonious working and public relations; provide guidance to others and organize and prioritize work and make independent work processing decisions.
Preferred Qualifications: Preferred High school diploma supplemented with post-secondary coursework in office or business administration, accounting, computer science or related field and clerical or administrative experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
Special Requirements: Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen. The investigation may include: fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority.
This position is covered under Code of Virginia 63.2-1601.1 or 63.2-1720 requiring the finalist candidate to submit to fingerprinting and provide personal descriptive information for a criminal history record check through the Central Criminal Records Exchange and a search of the Central Registry.
All offers of employment are contingent upon satisfactory results of the required checks and screenings.
Special Instructions to Applicants: MAILED, EMAILED, FAXED OR HAND DELIVERED APPLICATIONS AND RESUMES WILL NOT BE ACCEPTED. This website will provide a confirmation of receipt when the application is submitted.
Consideration for an interview is based solely on the information provided. Applications/Resumes must include complete work history.
To be considered for this position, you must indicate an email address on the application.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Hiring Range: $39,481 to $46,390
Full Time or Part Time: Full Time
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