Administrative Staff Assistant: Eastern Regional Office #01768

Title: Administrative Staff Assistant: Eastern Regional Office #01768

State Role Title: Admin and Office Spec III

Hiring Range: $44,148.00 - $68,871.00

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: Eastern Regional Office

Agency Website: www.vadoc.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

Serves as Administrative Staff Assistance to the Regional Operations Chief. Provides administrative support for the Region Operations Chief ensuring that the recording, typing, distributing, scanning and/or filing of correspondence is handled in an appropriate manner. Prepares various required quarterly/monthly/weekly reports are submitted in a timely manner. Serves as backup-up to the Executive Secretary Senior positions and Regional Operations Officer in handling correspondence and telephone calls.

Minimum Qualifications

Proficiency in collecting data and preparing routine and statistical reports. Experience maintaining executive level/management calendar, coordinate, and function as lead Administrative Support position in the Regional Office. Recent experience using computer software to include all Microsoft Office applications with extensive knowledge of Word, Excel, PowerPoint and Outlook. Recent experience performing administrative duties to include excellent verbal/oral and written communication, compositing correspondence, taking minutes, and comprehending oral and written communications. Experience providing quality customer service to internal & external customers. Experience working with DOC policies and procedure. Experience handling confidential data and information.

Additional Considerations

Advanced knowledge, training, certification, or coursework in administrative management. Experience leading and directing other administrative staff. Extensive experience in Corrections

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 804-357-3445

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.